IPSTONES PARISH COUNCIL
Minutes of the Extra-Ordinary Meeting held on Tuesday 24 February 2015 at
6.00p.m. in Foxt Village Hall
PRESENT: Councillors Andrew Stevenson (Chair), John Barks, Julia Barks,
Howard Mycock, Sandy Richards & Patrick Stimpson. The Clerk
and 17 Members of the Public
APOLOGIES: Councillors Linda Malyon, Heather Morris and Brian Snow.
DECLARATION OF INTERESTS: None made.
DISPENSATIONS: None received.
17/15. CONSULTATION ON PLANNING APPLICATION NO SMD/2014/0679
Demolition of existing stables and erection of a two bedroom log cabin
with office/information room, change of use of land for 6 yurt style tents,
wooden toilet/shower building and 6 small wooden earth toilet closets on
Land off Foxt Road, Foxt (Grid Ref: 403280.86 348394.51).
Prior to the meeting a site visit had taken place.
The Chairman suspended Standing Orders to allow members of the public
present and the applicant to comment on the application.
Comments made included: –
Miss Webster the applicant explained that five years ago, she and her partner had submitted an application for a similar site to the one at Stoney Lane. She said that she had won many awards for the site. She said the proposed site is aimed at the higher spending luxury end of the market. Miss Webster went on to say that if anyone wanted to look at the site at Limestone View, they would be welcome to – by prior arrangement.
- Mr Davies commented the main problem for the proposed site in Foxt was the access, especially for vehicles approaching from the left. He also said that the site overlooks his property and the rest of The Villas – being only 18.5 metres from the nearest property and said that the site at Limestone doesn’t overlook 16 properties.
- Miss Webster replied that someone from Highways had inspected the site access and had agreed that subject to adjustments it would be passed.
- Mr Prior asked if the ‘turning circle’ had been measured.
- Mrs Davies mentioned that visitors to the site would probably be looking for the site and not paying full attention to the road which could cause an accident if another vehicle suddenly comes round the nearby bend.
- Someone asked why they were proposing a septic tank when the main sewer runs past the gate. Miss Webster replied that this is not set in stone.
- Cllr Stimpson asked why not extend the existing site at Limestone View. Miss Webster said that the business is aimed at the luxury end of the market and that she wants to keep the sites small.
- Cllr Stimpson then asked about ‘Hen’ and ‘Stag’ parties. Miss Webster said she would try to accommodate these types of bookings at the Limestone View Site.
- Cllr Stimpson explained that in 35 years of being a parish councillor he had never received so many letters of objection about anything else. Miss Webster said she was aware of the letters of objection but that letters of support had also been sent to the planning department – unfortunately, none of the letters of support had been sent to the parish council.
- Mr Davies ask what the development would bring to Foxt. Miss Webster responded that visitors would be spending in the local area, that they always provide a ‘welcome hamper’ comprising of local produce and from local shops She said that the type of guests that she usually gets enjoy talking to local people and walking in the local area.
- Cllr Stimpson said he had nothing against the idea other than the proposed site in Foxt is in the wrong location.
The Chairman resumed Standing Orders.
A discussion was then held between the members of the parish council and it
was proposed by Cllr Julia Barks and seconded by Cllr Howard
Mycock to recommend refusal of the application for the following reasons: –
- Unsuitable access from the narrow road
- That the site is only 18.5 metres from the nearest property and that the site is too close to The Villas and only 30 to 40 metres from 16 other cottages
- That the site is one of the highest points in Foxt and the development would be visible from the main road through Foxt and from many other parts of the parish.
- Concerns over the proposed ‘earth toilets’
- That it is the wrong location for the proposed development
- That there have been many letters of objection
This was agreed unanimously.
IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 25th February 2015 at 7.00p.m.
in the extension of the Memorial Hall, Ipstones
PRESENT: Councillors Andrew Stevenson (Chair), John Barks, Julia Barks,
Linda Malyon, Heather Morris, Howard Mycock, Sandy Richards,
& Patrick Stimpson. The Clerk, 1 Reporter, 4 Members of the public
and the Youth Club Leader, Mr J Barks.
APOLOGIES: Councillor Snow
DECLARATION OF INTERESTS: To be taken as they arise
DISPENSATIONS: None received.
PUBLIC TIME: The Chairman suspended Standing Orders to allow members of the public to speak.
Miss Webster said she had come along to raise a few issues over the extra-ordinary meeting and site visit that had taken place on the previous evening(24.02.15) concerning her planning application for a Yurt Style Campsite on land in Foxt. (Cllr Malyon declared that she would not be taking any part in the discussion as she is a member of the Planning Committee). Miss Webster said that she had come away from the meeting feeling very disillusioned and thought that the site visit should have been managed better. She had not expected there to be any members of the public present on the field and she said she did not know which people were members of the Council or which people were members of the Public.
Miss Webster also said that she had felt intimidated by all the questions being asked on the field as she had not been sure if the people asking the questions were members of the public or the council. The Chairman said that members of the parish council had not expected there to any members of the public present at the site visit and that they had not been invited by the parish council. The meeting following the site visit was intended for members of the public to have the opportunity to make comments on the planning application.
Miss Webster said she felt that it had not been a fair site visit as each member present had not gone and stood at each of the sites of the proposed ‘yurts’.
The Chairman and other members of the parish council who had been present at the site visit stated that they had walked the perimeter of the field.
Cllr John Barks said he did state that things should be discussed at the Meeting in Foxt Village Hall and not on the field – but no-one was listening.
The Chairman said he doesn’t think any of the public would have listened if they had been asked to leave the field.
Miss Webster went on to say that the Planning Inspector had not put any restrictions on the site at Limestone View and that she was not coming into Foxt to disrupt things
Mrs Swift, from Foxt who had come along for another issue said that she had no objections to the proposed business but does have concerns of ‘drunken’ people going past her property, as they would have to on route from the local pub to the proposed camp site.
Mr Swift said he thought that Miss Webster hadn’t been treated right.
Mrs Swift said that she would be concerned about the road safety issues.
Councillor Stimpson pointed out that a lot of previous planning applications for dwellings in Foxt had been turned down because of the visual impact and/or the road access. He added that he thinks that local residents, who would be affected by the ‘yurt’ site, had a right to be present at the meeting.
Miss Webster reported that on leaving the extra ordinary meeting a member of the public, who was outside the Village Hall, had made a threat against her. She was advised that if this was the case she should report the incident to the Police.
The Chairman concluded that the parish council can only judge the planning application that is in front of the parish council and that the members of the parish council can only give an opinion for the District Council to consider before they(SMDC) made a decision. The Chairman said that he considers that the application had been discussed properly at the meeting in the Village Hall and that the applicant and members of the public had opportunity to put their views forward. He went on to say he was sorry for the comments made to Miss Webster by members of the public.
Standing Orders were resumed.
18/15. UPDATE ON NEW YOUTH CLUB: The Youth Club leader John Barks
explained that everything is nearly sorted out now and that they have been
successful in obtaining a grant from the County Council and that they have
also applied for several other grants. He said that they haven’t finalised the
Bank Account yet and he thinks that there may be an upper limit on the Bank
Account. Cllr Morris suggested that they open two accounts a current account
and a reserve account. John said that they now need to increase the
membership. Cllr Malyon suggested going on Radio Stoke and Cllr Morris
suggested putting something in the local papers and visiting local Schools.
John left the meeting.
Cllr Malyon added that the Youth Club committee will be having meeting
with ‘SCYVS’ over the next few weeks to help with all the checks and forms
they need to complete.
19/15. MATTERS ARISING
- Local Public Transport: Cllr Malyon reported that there are still problems with the local bus service with buses still turning up late or breaking down. She said she is trying to organise another meeting with the Company and the County Council.
- County Highways: Cllr Malyon reported that the County Highways have said that they are not going to replenish the grit pile that is next to the steps at the bottom of the Recreation Field. But it had been useful when a bus had slid sideways on the incline on Froghall Road. It was agreed to send another letter and explain that the grit pile is for use on the road and not for the steps to the Recreation Field.
It was also agreed to send a letter of thanks to the Highway Team for the work they have done on the drains opposite Park Nook Farm and the kerbing they have done near The Villas.
- Flower Tub by the Water Pump on High Street: Cllr Morris reported that the broken band on the flower tub is dangerous and it was agreed to ask the Lengthsman to remove it.
- Fence by Belmont Pools: It was noted that the Highways Engineer is going to write to the land owner.
- The felled Memorial Tree at Foxt: Cllr Julia Barks said that it wasn’t the original Memorial Tree that had been felled. It was agreed to ask for a notice to be put in the Foxt and Hound asking for suggestions for the type of tree and location for a replacement tree.
- Stones on the Verge at Farley Cottage: The Clerk reported that the County Council have not had a response to their letter regarding the stones and that they are going to chase up on this.
- Water on the Road at Above Church: Cllr Morris said she has spoken to the owner of the adjacent field and they are happy for the water to be diverted into the field. The Highways Inspector is to be advised of this.
- Broken Stile on PFP No 27: It was noted that this has been reported to the Rights of Way Department.
- Oil on the Road, School Green: the Clerk reported that the County Highways have said that this is private land. Members said that it isn’t private land and wondered if they have looked in the right place. It was agreed to advise them of this and get them to take another look.
- Water on the Road near Bottomhouse: It was agreed to check if the Lengthsman had looked at this.
The minutes of the meeting held on Wednesday 28th January, 2015
were agreed to be a true record.
20/15. PLANS: The following plans had been received: – (Cllr Malyon declared
that she would not take any part in this agenda item):
SMD/2015/0053 Erection of a general purpose portal frame building to
house internal stables, fodder and bedding storage at Greenstile, Clerks Bank,
Ipstones. It was proposed by Cllr Stimpson and seconded by Cllr Morris to
support approval of this application. This was agreed unanimously.
SMD/2015/0075 Listed Building consent for subdivision of first floor
bedroom to create en-suite bathroom and reinstate window to north bay at
Belmont Hall, Belmont Road, Ipstones. It was proposed by Cllr Morris and
seconded by Cllr Stimpson to support approval of this application. This was
Notification of the following ‘approvals’ had been received: –
SMD/2014/0780 Listed Building Consent for internal alterations (hallway &
stairs) and additional rooflights at Sexton Farm, Ipstones Edge.
SMD/2014/0803 retrospective application for engineering works to create a
raised parking area at 77 Primrose Cottage, Brookfields Road, Ipstones.
- Mr & Mrs Swift re Mud on the Road in Foxt: A letter had been received from Mr & Mrs Swift, who were present at the meeting, regarding the excessive amount of mud that gets on the road from tractors. The Chairman suspended standing orders to allow Mr & Mrs Swift to talk. They advised that the mud is sometimes so bad that you cannot walk on the road and that also it is bad on the bends and could be dangerous for all road users in particular motorcyclists. Standing Orders were resumed. Members agreed that this is a Police matter and Cllr Malyon is arranging for a local PCSO to speak to Mr & Mrs Swift. The Chairman asked Mr & Mrs Swift to let the parish council know how they go on.
- Support Staffordshire Re the Future of the Churnet Valley Living Landscape Partnership: It was noted that the current programme is fully funded until October 2016 but they are now trying to expand the geographical range and seek new funding opportunities to build on their current activities. They advised that they are putting together a ‘steering group’ of interested Parish Councillors form within and around the valley, a group that will influence and direct what the partnership does next. The letter went on to say that during April they are organising a number of events to which Parish Councils are invited to send representatives.
- Local ME Support Group: An e-mail asking for help in publicising a local support group for people affected by ME/ chronic fatigue syndrome is displaying posters through the moorlands. It was agreed to put a poster in the Notice Board.
- Mr & Mrs Mycock: A letter of thanks had been received for the flowers they had on the occasion of their 65th Wedding Anniversary.
- SPCA re Notable dates for the forthcoming election: details of the timescale were noted.
- Mr Sutton, Foxt the blocking of a ‘pathway’ between Town End Road and Public Footpath 47: The letter, which enclosed a signed petition, asked if there was a progress report following a meeting that had taken place on 20 October 2014. A representative from the County Council’s Rights of Way Department, County Councillor Gill Heath and Parish Councillor Patrick Stimpson along with landowners (of the lane) and other locals had attended the meeting. Cllr Stimpson said that the blocked path in not public footpath but an old ‘Cow Lane’ and said that someone had signed a form to take steps for the lane to be reopened. It was agreed to write to the Rights of way Department and enquire what is happening about this with a copy to County Councillor Gill Heath.
- Community Council of Staffordshire re ‘Diary of Events’: It was agreed for the Clerk to complete this with the main events that occur in the parish.
- SCC re Community Paths Initiative: It was agreed to enquire if to put ‘hardcore’ along the Bridle Path that links Church Lane with Belmont Road could be included in this scheme.
- Streetlife – the local social network: An e-mail had been received and it was noted that they have just launched across Leek. It was agreed to put their poster on the Notice Board.
- Crime Commissioner ‘People Power’: Information regarding grants that are available to support ideas to improve community safety, reduce crime & increase public confidence had been received.
- SPCA re Localism Survey: It was agreed for the Clerk to complete this short survey.
22/15 UPDATE ON WEBSITE: the Clerk reported that it is up and running now
and that the ‘training’ for updating the site should be taking place within next
23/15. ESTIMATES FOR TREATING JAPANESE KNOTWEED: Two quotes
had been received through the representative from the Staffordshire Wildlife
Trust. Both quotes were read out and it wa noted that they were for a three
year treatment programme.
It was proposed by Cllr Malyon and seconded by Cllr Morris to accept the
lowest quote. This was agreed unanimously. N.B. The Clerk mentioned that
as the cost of treating the Japanese Knotweed was a lot cheaper than
originally thought and the fact that it will be over a three year period would
make it complicated for a grant application and suggested that it might be
better to use this option of applying for a grant from the CVLLP for
the proposed Notice Board in Foxt. (Only one application is allowed in a
twelve month period) It was agreed that this would be better option.
24/15. QUOTES FOR NOTICE BOARDS (Foxt 7 the Cemetery): Following a
short discussion it was proposed by Cllr Malyon and seconded by Cllr Morris
to write to a local Woodworking firm for another quote. This was agreed.
25/15. UPDATE ON MEMORIAL HALL PROJECT: Cllr Malyon reported that
an Architect from Tean had now been appointed and had been to the Hall on
three occasions and that they will be arranging for a survey of the Hall before
Letter to be forwarded to people (who indicated they wanted to be kept
up-to-date or be involved with the project) who had completed the ABCD
Survey. The Memorial Hall Committee had forwarded a copy of a ‘draft’
letter in which it had been described the project as being a joint project
with the parish council. There was a discussion in which Cllrs Stevenson and
John Barks said that they do not think it is a ‘joint’ project as the parish
council is not directly involved with the decision making and only know
about these afterwards. Cllr Malyon responded that she represents the parish
council but other Members of the Parish Council could go to the
Sub-Committee meetings and be more involved with the decision making.
Cllr Morris said she agrees with Cllrs Stevenson and John Barks that it is not
a ‘joint’ project.
It was then proposed by Cllr Stevenson and seconded by Cllr John Barks to
ask for the letter to be changed to ‘the project is supported by the parish
council’. This was agreed.
26/15. SUMMER PLANTING: the Clerk reported that the cost would be about
£20 more than last year to cover increase of cost of plants and compost. The
cost would be in the region of £405/£410 for the supply and planting.
However they are not able to source the tubs from the same place and if
replacements are needed they may cost more than the £25 each that they have
27/15. WEED SPRAY TREATMENT FOR THE CENTRE PATHS IN
CEMETERY: It was agreed to seek quotes for the two x treatments of the
weeds along the edges of the centre paths and the new cremated ashes section
in the Cemetery.
- Water on the Road near Foxt Cross Roads & on Shaw Walls Road (Mentioned by a parishioner at the extra ordinary meeting on 24/02/15) :
Following a short discussion it was agreed that there is nowhere for the water near the cross roads to be drained to and that it usually disappears fairly quickly and that the problem on Shaw Walls Road is actually in Cotton Parish.
- Pot Holes: It was agreed to report the following: –
Two on park Lane – one near Brookhayes and one near Crowgutter Farm
One at the top of Clerks Bank
The sides of the road on Clerk’s Bank have worn away and have deep ruts –
this was reported previously so it was agreed to chase up on this.
Pot holes on the road on Foxt side of Foxt cross roads
- Drainage system on Church Lane on to Froghall Road: It was agreed to chase up on what is happening with this.
- Fly-Tipping at Coley Hole: Cllr Malyon reported that there had been an incident of fly-tipping in which sofas and other household items had been dumped on the side of the road. The District Council had cleared the items away within a few days.
- Grids on Noonsun Common – it was agreed to report that the two drains at the top are completely blocked.
29/15. ANY OTHER BUSINESS DEEMED URGENT:
- Trial Bikes: Cllr Morris reported that there had been some trial bikes racing round on the paths in the Whitehough/Clerks Bank area and that it could be dangerous for other people using these paths. Cllr Malyon said she will have a word with the Police.
- HGV’s using the road through Ipstones as a short cut: Cllr Malyon mentioned that a firm from Buxton seem to be coming through the village a lot but the roads are not really suitable. It was agreed to write to the Company and ask if they would speak to their drivers and ask them to use the main ‘A’ Road routes.
- Local Fire Station: Cllr Malyon reported that she is concerned that the Fire & Rescue Service has had a big review and feels that the Ipstones Fire Station is not being used as much and has been downgraded from pump number 2 to Leek to pump number 7. It was proposed by Cllr Malyon and seconded by Cllr Stevenson to write to the Chief Fire Officer and ask for an explanation as to why the Ipstones Pump is not being used as the second pump and that pumps are being despatched from Sandiford who are not familiar with the area. This was agreed unanimously.
- Tyres on Odda Common – it was noted that there have been some tyres dumped on Odda Common.
30/15. Decision making process: (regarding a member signing a form of
authority for an Electricity company to fell a memorial tree in Foxt without
first bringing it to a meeting to be discussed by the parish council): Cllr Julia
Barks said at the time she felt that she had no option but to sign the form as
they had said that if the tree did not come down there was a risk the power
going off in Foxt. The Chairman explained that any decisions should always
be discussed at a meeting in order to protect members as members can put
themselves in a vulnerable position.
31/15. TO APPPOINT INDEPENDENT INTERNAL AUDITOR: It was agreed
to appoint Mrs E Thompson again to carryout the independent internal audit
of the current year’s accounts.
32/15. LENGTHSMAN’S CONTRACT for 1st April 2015 to 31st March 2016:
The Clerk reported that the Lengthsman has said he isn’t sure if he will
continue or not. It was agreed to find out what his decision is before the
March meeting and then discuss again.
33/15. ACCOUNTS FOR PAYMENT: The following accounts were agreed for
|Lengthsman’s Payment (Net)|
|Clerk’s Salary (Net)|
|To reimburse Clerk from Chairman’s Allowance flowers for 1 x 65th Wedding Anniversary & 1 x 90th Birthday||70.00|
|DW Banks Consultant – final payment for Website||175.00|
|Staffordshire Farm Supplies (for Lengthsman)||3.94|
|Whittaker’s of Leek Ltd 3 skips for 07/03/15||147.84|
The date of the next meeting was set for Wednesday 25th March, 2015
Commencing with the ANNUAL PARISH ASSEMBLY at 7.00p.m. and followed by the normal meeting to take place in the Extension of the Memorial Hall, Ipstones.