IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 20 February 2019 at 7.00 p.m. in the Blore Suite at Ipstones Memorial Hall
PRESENT: Councillors Linda Malyon (Chair), Howard Mycock, Heather James,
Sandy Richards, Andrew Stevenson, Patrick Stimpson & John Williams.
The Clerk, 1 Member of the Public & 1 Reporter.
APOLOGIES: Councillor Shuttleworth
DISPENSATIONS: None received
DECLARATION OF INTERESTS: it was agreed to take these as they arise.
15/19. MATTERS ARISING
- Proposed width restriction for Cart Lane: It was agreed to write again to a different Officer.
- Bus Services: It was noted that there had not yet been a response from the Bus Company.
- Doctors’ Branch Surgeries: Cllr Malyon reported that the local patient’s representative has said that the Doctors are agreeable to meeting with a few Councillors and that he will let her know about possible dates for a meeting.
- The future of local Hospitals: Cllr Malyon said that the ‘Save the Leek Hospital Group’ have got questionnaires for people to complete and asked if she got some would other members help to distribute them.
- Western Power re Trees in Cemetery: The Clerk reported that Western Power had been in contact regarding trimming trees in the Cemetery as part of their essential work to keep wires clear. There were only a few trees that they needed to do work on and after consultation with the Chairperson, Vice-Chairperson and several other members of the council permission had been given.
- Training: The Clerk said she is waiting for some dates from the Trainer, who had said it would probably be the end of March/ early April. It was also agreed to check if the Lengthsman and Volunteers have/use all the correct equipment i.e. Goggles/visors, helmets, earmuffs, Hi-Viz jackets and suitable footwear and if they need any of these items to provide them.
- Broken Stile on PFP No 22 (Near Church & Old Vicarage): it was noted that there had not yet been a reply.
- Pot Holes: It was agreed to chase up on the following pot holes as they are getting bigger and hazardous: – near Brookside, Brookfields Road, near Churchside Barn, Church Lane and one near 21 High Street that is beginning to come up again.
- Blocked Grids: It was agreed to report that the grid outside 57 Froghall Road is blocked or possibly broken underneath.
- Lockable Filing Cabinet for Clerk: Cllr Malyon advised that the District Council might be disposing of some filing Cabinets and she will enquire about this.
16/19. PLANS: the following planning applications had been received: –
SMD/2019/0061 Proposed wrap around single storey rear extension incorporating
a single garage, flexible office-cum-bedroom, living space and kitchen/utility area at
Hurley House, 20 Belmont Road, Ipstones. Following discussion, it was proposed
by Cllr Stevenson and seconded by Cllr Stimpson to support approval of this
application. This was carried by six votes in favour.
DET/2019/0002 Conversion of agricultural building to form a single dwelling –
resubmission of DET/2018/0034 at Town Head Farm, Foxt. Cllr Stevenson declared
a prejudicial interest in this application and left the room.
Following discussion, it was proposed by Cllr Mycock and seconded by Cllr Williams
to support approval of this application. This was agreed unanimously.
Cllr Stevenson re-entered the room.
SMD/2019/0051 Proposed construction of a cattle store and extension to existing
hay store at Far Lake Farm, Shaw Walls Lane, Whiston. Cllr Stevenson declared a
prejudicial interest in this application and left the room.
Following discussion, it was proposed by Cllr Stimpson and seconded by
Cllr Williams to support approval of this application. This was carried by 6 votes in
Cllr Stevenson re-entered the room.
- Foxt Village Hall Committee re Annual Grant: A letter had been received regarding work to refurbish the kitchen area. It was agreed unanimously to issue a grant of £700.00 under Section 19 (Miscellaneous Provisions) Act 1976.
- SCC re Proposed introduction of car parking at a number of County Council sites including Froghall Wharf Picnic Site: The email explained that they had discussed this with the Owners of Hetty’s Tearooms and Highways. It advised that the charges would be minimal i.e. £1 for 2 hours and that before a meter is installed the car park will have some minor resurfacing and in addition a Traffic Regulation Order (TRO) would need to be put in place. The process would take around 12 weeks. The email also advised that Highways have been asked to monitor parking on the road.
It was agreed unanimously to send a letter strongly objecting to this as the owners of Hetty’s Tearooms maintain the carpark by mowing, litter picking and filling potholes and that it would push vehicles to be parked on the roadside which would be dangerous in that location. It was also agreed to ask if the Staff at Hetty’s Tearooms would be expected to pay for parking.
- SCC Rights of Way re Stile on PFP Nos 52 & 53: A reply stated that the enquiry has been assessed as a B2 where they aim to carry out an inspection within 20 working days with resolution or priority lowered within 16 weeks. It was agreed to reply asking if the work can be done any quicker as a lot of local people walk this route.
- Staffordshire Commissioner for Police – Fire & Rescue – Crime re Special Award: A reply had been received stating that this has been passed on to Staffordshire Police who take the lead on running award ceremonies which honour the dedication of the police and also the public. He said he would send a letter to the Gentleman if we supply his address. It was agreed to do this.
- Mr Banks re Webpage: Confirmation that pages and sidebar had been set up for 2019 minutes etc had been received. Mr Banks also suggested making the Website Secure, he said that it would improve visitors attendance to the website and keep google happy. It was agreed to ask how much it would cost.
- SMDC re Moorlands Local Plan – Local Green Spaces (LGS) Designations: The email only mentioned Mayfair Avenue Green Space. It was agreed to complete the form for Mayfair Avenue green Space but to also complete forms for the Recreation field, Foxt Community Area and Barley Road Play Area.
- Wicksteed Leisure re Annual Inspection of Play Equipment and Area: Most of the risk ratings were classed as ‘low’ with one classed as ‘medium’ which was that ‘That access by dogs is not physically prevented and routine inspection should include monitoring and removal of animal faeces’. It was noted that the Lengthsman inspects the area every two weeks. Other recommendations were that the hedgerow and nettle growth is cut as required in particular at eye level at the access path and near the litter bin; that the play equipment is cleaned and that the balance beams are checked for splinter hazards and on a wooden fence it was noted that wood rot evident at the base of some fence posts and recommended that the affected posts are replaced as required. It was agreed to take a look at this as not sure to which fence it refers to.
- SMDC re Elections on 2nd May: Notice of Briefing for prospective candidates and agents had been received. Copies of the notice had been displayed on the Noticeboards and dates noted by members present.
- Lengthsman’s Report (January): Details of this were noted.
- SCC re Gullies
- Other Circulars, notifications etc noted but not read out: –
SPCA – Weekly Bulletins
SPCA – Training Courses
Staffs Playing Fields – FIT “Green Spaces for Good”
Keep Britain Tidy’s Great British Spring Clean
Staffordshire Dignity in Care Awards 2019 – Nominations now open
18/19. S53 Application to upgrade to bridleway Church Lane FP 28 to Sharpecliffe Lodge
FP29: A letter had been received from the County County’s Legal Team advising
that the report has been sent out to the additional landowners not originally
contacted and that the revised consultation date is 1st March and then will proceed
to the panel meeting on 5th April. An email from the County Councillor Heath was
read out. Following discussion, it was agreed to respond that the proposed route is
on privately owned land and that people who have ridden along the lane have only
done so with the Landowner’s permission and that the gate is sometimes locked,
which the landowner has a right to do so.
19/19. WW1 100th ANNIVERSARY GRANT: The Chairperson had received an email
from the District Council advising that from the information given these grants will be
ok, the main point being that the parish council is comfortable in making these grants.
the event to commemorate the 100th Anniversary of WW1, but did not have
receipts for the food. It was agreed unanimously to issue a cheque for £217.50,
which is Foxt’s share of the grant. For Ipstones it had been suggested that the grant
could be used to pay toward a wrought iron design to display 10 ceramic poppies
from the London display that someone had kindly donated, however Cllr James said
she thought that Memorial Hall Committee are already dealing with this. In the
circumstances the decision over the Ipstones share of the grant was deferred to the
SUMMER PLANTING WAS DEFERRED UNTIL THE NEXT MEETING
20/19. PARKING ON BROOKFEILDS ROAD NEAR THE SCHOOL: Cllr Malyon
reported that She had been approached about a problem with people parking on the
‘white lined’ area in front of the Old School Playground/garden and asked if a sign
could be erected on the wall. Cllr James asked where these people would park if a sign
was put up and said that she is often approached by people about parking issues in
various parts of the village but there is nowhere for people to park. It was agreed
not to pursue placing a sign.
21/19. REVIEW OF PRIVACY NOTICE: The Clerk had explained that the original Privacy
Notice was genetic and had given each member copies of an amended privacy
notice that was more specific to a parish council. It was agreed to accept the
amended privacy notice to replace the existing notice.
22/19. GRITTING & GRIT PILES: It was noted that the County Council are only going to
fill Grit Piles once at the beginning of the winter season and cutting back on gritting. It
was agreed unanimously to write a strong letter to the Cabinet Member for
Highways, the County Councillor and to the Area Engineer to say that Members
think that they have a moral duty to refill the grit piles when needed and that they
should not cut back on road gritting for Health & Safety reasons.
- Pot Holes and water on road near Ipstones Park Farm 2 (Foxt End): It was reported that when there is water on the road drivers cannot see the potholes and this makes it dangerous. It was agreed to report this again.
- Foxt Road, Froghall Wharf: It was agreed to report that the road surface is cracking and the road is slipping.
- Bollards opposite the shop: It was noted that several of the bollards had been knocked over. It was agreed to ask the Lengthsman if he can reset them.
24/19. ANY OTHER BUSINESS DEEMED URGENT:
- PFP 102 (path that links Church Lane with Belmont Road): Cllr Stevenson mentioned that we were going to check on ownership of the path and take steps to register it under the parish council. This is to be looked into.
- Foxt Bus Shelter: Cllr Malyon said that several people from Foxt have been carrying out repairs to the Bus Shelter but they need money for some materials. On discussion it was thought that the County Council ought to provide the materials as they are ultimately responsible for the bus shelter. Cllr Malyon said she will check with our County Councillor to see if she could pay for the materials
25/19. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment: –
|Wicksteed Leisure Ltd – Inspection of Play Equipment (Foxt)||54.00|
|Lengthsman’s monthly payment (net)||182.16|
|Lengthsman’s expenses (25 miles @ 0.45p||11.25|
|Clerk’s Salary (Net)||630.00|
|Clerk’s Expenses inc Ink cartridges||38.59|
|M Emery for removing epicormic growth from base of Lime Trees in Cemetery||
|Foxt Village Hall – Grant – S19 (Miscellaneous Provisions)||700.00|
|Foxt Village Hall – Grant for WW1 100th year anniversary||217.50|
The date for the next meeting was set for Wednesday 27 March 2019.
Commencing with the ANNUAL PARISH ASSEMBLY AT 7.00P.M.
and then continuing with the normal meeting.
The final agenda item was moved to be treated as CONFIDENTIAL