IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 18 July 2018 at 7.30 p.m.
In the Blore Suite at Ipstones Memorial Hall
PRESENT: Councillors Philip Barks, Linda Malyon (Chair), Heather James,
Howard Mycock, Sandy Richards, Barry Shuttleworth, Andrew Stevenson and
John Williams. The Clerk, 1 x Reporter & 1 x Member of the Public
APOLOGIES: Councillor Patrick Stimpson
DISPENSATIONS: none received
DECLARATION OF INTERESTS: to be taken as they arise.
It was agreed unanimously that the minutes of the meeting held on Tuesday 22 May 2018
as being a true record (following the minor amendment).
87/18. MATTERS ARISING FROM 20TH & 27TH June 2018: –
- Police, Fire & Rescue & Crime Commissioner: The Clerk reported that she had not had a response to the invite. It was agreed to invite him again in September or October.
- Youth Club: Cllr James reported that this is moving forward, and plans are in place to commence in September with possibly two session per week.
- Cemetery Tap: The Clerk reported that the Plumber is going to look.
- Foxt Community Area: No one knew if Cllr Stimpson has looked at the ‘planks’ that have been put under the hedge. And it was agreed for the Clerk to check if there are still moles and if so to contact the Mole Catcher.
- Parish Council Representative for the Memorial Hall Committee: It was proposed by Cllr Richards and seconded by Cllr Stevenson for Cllr James to be the representative. This was carried by 3 votes in favour. 3 Members abstained.
- Flower Tubs: It was noted that some of the flower tubs have not been getting watered during the hot weather.
- Branch leaning on BT Wire in Shay Lane, Ipstones: The Clerk said that she has spoken to Open Reach and they have said that they do not cut trees back and if the tree is on the verge it will be the responsibility of the County Council and if in the field it will be the responsibility of the Land Owner.
- Parking at Froghall Wharf: it was noted that the Lady from Café has arranged a meeting with Severn Trent/County Council regarding this.
It was agreed unanimously that the minutes of the meeting held on Wednesday 20th June 2018 continued Wednesday 27th June 2018 as being a true record.
No planning applications had been received
- SCC Area Engineer re Site Visit: The following had been discussed: –
- Belmont Road: It was noted that they are going to install a new gully on the opposite side of the road, and although not a high priority it is hoped to be completed before the winter season.
- Water Issues, Park Lane (near Park View Farm): The Gully Emptier has been instructed to attend and release the blockage, hopefully within 6 weeks.
- Church Lane (top of PFP102): Work to lower the carriageway next to the ‘cobbles’ is to be done as soon as possible and an instruction to empty the gullies has been issued.
- The Chairman reported that the ‘Edge of Road’ at Froghall Wharf and Parking near The New Cottages, Foxt had been discussed but SCC don’t think these are urgent items, so no action is planned at the moment.
- Mr & Mrs S, Foxt: A request had been made to be included on an e-mail list
to receive minutes each month. Following discussion, it was agreed that this might
set a precedent, so it was agreed to advise that a hard copy of the minutes is
available at Ipstones Post Office about 6/7 days prior to a meeting and that the
approved minutes are posted on the Website within a few days following the
meeting at which they were approved.
- Ipstones Agricultural Society: A letter regarding sponsorship of the annual show had been received. Councillors Barks, Malyon & Stevenson declared an interest in this as they are on the IAS Committee. It was proposed by Cllr Richards and seconded by Cllr Williams to sponsor the Show for £300.00 under S137 (Miscellaneous Payments). This was carried with 5 votes in favour.
- Fire Station Agreement: This had been received but as there was a couple of minor discrepancies it was agreed to return for amendment before signing.
- SCC Legal Support Team re Application for Path at Foxt to be listed as a Public Footpath: An e-mail advised that the applicant had applied to the Secretary of State for direction and subsequently the County Council has been directed to determine this application by 19th
- SMDC Regeneration Officer re Funerary Monuments: An e-mail advised that the Leek Moorlands Partnership have made funds available to repair a number of listed and at risk funerary monuments in the District. One of the monuments is in the Churchyard at St Leonards (The Prince Monument). The e-mail went on to state that they are asking parish councils if they will consider contributing to the cost of repairs to monument(s) in their parish. Cllr Shuttleworth took the e-mail and is going to speak to someone involved with PCC and find out which Monument it is and where it is situated.
- SMDC Cultural & Heritage re Peak Leader Grant Fund: The e-mail advised that there are capital grants available for small scale projects that enhance cultural and historical assets in the area. Councillor Shuttleworth took the e-mail and is going to look at the possibility of something to house the Old Fire Pump.
- Douglas Macmillan Hospice (Blurton): A letter had been received regarding fund raising for the Hospice. It was proposed by Cllr Stevenson and seconded by Cllr Mycock to give a donation of £100.00 under Section 137 (miscellaneous Payments). This was agreed unanimously.
- Other Circulars, newsletters etc
SPCA – Local Councillor Training Course
Clerks & Councils Direct – July Issue
89/18. DOCTORS’ BRANCH SURGERIES: The Clerk reported that she hasn’t received a
response yet but will chase up on it.
90/18. GDPR: Members had seen a draft privacy notice which will need a few
amendments before finalising i.e. how often to review and how long to keep certain
documents/correspondence. Cllr Malyon said she will enquire at the District
Council Offices about shredding documents that are no longer required.
91/18. RISK ASSESSMENT: A draft risk assessment had been received for the
Lengthsman’s duties and members agreed that it was appropriate. It was agreed
to check that he has all the safety equipment & PPE he needs; to purchase a First
Aid Kit; and to look into the lone working aspect of the job.
It was agreed to check with a few other parish councils to see if they have training
for their Lengthsman. It was agreed to check with the Volunteer mowers in Foxt if
they use PPE and safety equipment.
92/18. SITE VISIT TO CEMETERY:
- Epicormic Growth at base of Lime Trees: It was agreed to check if the Lengthsman can do this and if not seek quotes.
- Rubble on NE side of Cemetery: it was agreed to seek quotes for the removal of this.
- ‘Grooves’ that have been dug round the edge of several graves – members thought that these were ok as the graves they had been dug around were maintained by relatives.
93/18. WATERING FLOWER TUBS: it was noted that the tubs are not all being watered –
which has not usually been a problem, but this year had been exceptionally hot and
dry. It was agreed that this will need to be looked at before next summer.
94/18. HIGHWAYS: It was agreed to report the following: –
- Grid on corner near 56 Brookfields Road: The tarmac round the edge is breaking up and there is a large hole on the edges.
- Pot hole by Canal Cottages – it was agreed to chase on this as it is getting bigger.
- Deep Pot Hole outside Sea Lion
- To chase up on the pot hole below Newhouse Farm, Onecote Road.
- Grass verges – it was noted that the grass verges are due to be cut (they are only mown once or twice a year depending on location)
95/18. ANY OTHER BUSINESS DEEMED URGENT
- Stile on a footpath at Foxt: Cllr Williams said that there is a stile that is very high making it difficult for dogs to get over. This needs to be pinpointed on the map so that it can be reported.
- Stile on Footpath behind and to the side of the Old Vicarage: Cllr Stevenson reported that this stile is falling down and needs an old stone gate post to replace the existing one.
It was agreed to enquire who is responsible for footpaths and stiles now.
96/18. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment: –
|Ipstones Tiny Tots – Donation toward installation of Fence – authorised under Section 137 (Miscellaneous Payments)||
|Lengthsman monthly payment (Net)||182.16|
|Clerk’s Salary (Net)||630.00|
|Clerk’s Expenses (inc Ink Cartridges)||30.49|
|The Nursery at Old Hall Ltd – Planting Flower tubs||450.00|
|Ipstones Agricultural Society – Sponsorship of Annual Show – authorised under S137 (Miscellaneous Payments)||
|Douglas Macmillan Hospice (Blurton) – Donation – S137||100.00|
|M Emery – Mowing||700.00|
|Lengthsman’s Mileage for June (62 miles @ 0.45p) including trips to Cheadle to pick up Flower Tubs & Leek Tip with Fly tipped rubbish||
The date of the next meeting was set for Wednesday 29 August 2018 at 7.30 p.m.
and to try for Foxt Village Hall
(Foxt Village Hall already had a booking so the meeting will be in
The Blore Suite, at Ipstones Memorial Hall