IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 27 February 2018 at 7p.m. in the Sunday School Rooms, Ipstones
PRESENT: Councillors Philip Barks, Heather James, Linda Malyon (Chair), Sandy Richards, Andrew Stevenson, Patrick Stimpson and John Williams. The Clerk, 1 x Reporter and 5 members of the Public
APOLOGIES: Councillors Howard Mycock and Barry Shuttleworth
DECLARATION OF INTEREST: To be taken as they arise.
DISPENSATIONS: It was resolved unanimously to grant Councillor Shuttleworth a dispensation for not being able to attend meetings for a six-month period due to personal circumstances until he is able to attend again.
On proposal by Cllr Stevenson and seconded by Cllr Richards it was moved that the minutes of the meeting held on Wednesday 31 January 2018 as being a true record.
26/18. MATTERS ARISING
- Pot Holes: It was noted that the pot holes at Clerks Bank, Shay Lane and Whitehough Lane had not yet been repaired and agreed to chase up on these. The pot hole at Ipstones Edge Cross Roads had been repaired.
- PFP 102: It was noted that the County Council had delivered the hardcore and that the Lengthsman had carried out the repairs to the path.
- Community Council of Staffordshire ‘Events Calendar’: Members were reminded that if they know of any events that could be included to let the Clerk know the details as soon as possible.
- Foxt Notice Board: The Clerk reported that Cllr Stimpson had fixed the lock.
27/18. PLANS: The following planning applications had been received: –
SMD/2018/0069 Flat Roof repair, replacement of some timber and solid floors, restoration of metal windows/stone surrounds, replacement rainwater goods not including repointing, timbers and stone at Sharpcliffe Hall, Bradshaw Lane, Ipstones. Following a short discussion, it was proposed by Cllr James and seconded by Cllr Barks to support approval of this application. This was carried unanimously.
SMD/2018/0111 Construction of Garden Room at Garden Cottage, School Green, Ipstones. Following a short discussion, it was proposed by Cllr Stevenson and seconded by Cllr James to support approval of this application. This was carried unanimously.
SMD/2018/120 Proposed open plan agricultural building for the storage of fodder and straw at Little Stones Farm, Belmont Road, Ipstones. Following as short discussion it was proposed by Cllr Stimpson and seconded by Cllr Stevenson to support approval of this application. This was carried unanimously.
At this point the Chairman suspended Standing Orders to ask the members of the public present if they wanted to speak – there was no comments made at this time so standing orders were resumed.
- Memorial Hall Committee: Re Grant for Maintenance issues discovered while project work taking place: Cllr Malyon declared a personal interest in this matter and did not take part in the decision. The letter explained that while undertaking the project work, funded by the bequest a number of issues had been unearthed, these being, hidden asbestos which they have had to pay to removed: rotten roofing beams and live woodworm under the floor & in the ceiling of the main hall – which needs to be treated before the eggs become live in the spring. The letter explained that none of these issues would have been discovered if the renovation/project work had not taken place. Cllr Malyon asked members if they would consider match funding the grant given by the District Council which was £5000.00, stating that this is only a quarter of what is needed. Cllr Richards asked about seeing the balance sheet to which Cllr Malyon said that everyone is welcome to attend the Hall Committee meeting where the balance sheet would be available to see. Cllr Barks said that we need to know how much has been spent or is left before can consider making a grant. Councillors James and Barks said that some parishioners have told them they don’t think any more money should be given to the Hall. The Chairman suspended Standing Orders to allow members of the public to speak. Mr Deaville said that the Memorial Hall is the focus of the whole village and is it not important that you (the parish council) support the Memorial Hall. He said it is the trouble with an old building to find things that are wrong? Mr Bradley added that the while carrying out the renovation serious problems have been discovered in the fabric of the building and that the additional money is for essential maintenance work and that if some of the money from the bequest is used for maintenance work it will mean that some of the renovation/project work will not be done i.e. the toilets. He said that generous donations are already coming in. Cllr Richards asked why the toilets had not been done first. The reply was that as the main hall was still in use at he time the work started so they had had to start at the bottom end. Cllr Barks asked how much the project is costing to which the answer was £291,000 plus £60,000 VAT and that of the four sets of plans that had been drawn up the Hall Committee never saw the first set. Cllr Stimpson said you’ve got to think how important the Hall is to the Village, what’s in the past is in the past and you’ve got to think what is important and do you want a village hall or not. He added that the parish precept is for this type of thing. Cllr Stevenson added that the parish council has supported the Hall for many years and will continue to do so. Standing Orders were resumed. A proposal was made by Cllr Williams and seconded by Cllr Stimpson to give a grant of the full £5000.00 under section 19 (Miscellaneous Provisions). This proposal was rejected by 2 votes in favour and 4 against. Cllr Stevenson proposed paying three year’s grants upfront (3 x £700 – amount allowed for in the precept). There was no seconder. Cllr Richards proposed not to give anything. There was no seconder.
Cllr James said if she chooses to give her own money to the Hall she would but
does not sit comfortable giving parish money.
A final proposal was made by Cllr Williams and seconded by Cllr Stimpson to give a grant of the extra amount asked for on the precept being £3000.00 (Under Section 19 – Miscellaneous Provisions) but with the proviso that the parish council have 12 months of free meetings and not to give the normal grant of £700 for the next financial year. Then to defer discussion on the extra £2000 to the next meeting.
This was carried by three votes in favour, 2 votes against (Cllrs James & Richards – asked to be named) with 1 member abstaining (Cllr Barks – asked to be named)
- Lengthsman’s Reports (Jan): Details of this were noted.
Members of the public left the meeting.
- Marcus Warnes Regarding Ambulance Response times/A & E waiting times over the Christmas/New Year Period: A reply was read out and members felt that it did not address the concerns made by the parish council therefore it was agreed to respond that the original questions had not been answered and to ask if he can respond to the concerns raised.
- Belinda Hargreaves, Moorlands radio: It was noted that they wish to receive copies of agendas and minutes.
- SMDC re Commercial Waste Service Charges for 2018 – 2019 – Cemetery Bin: it was noted that the charge for the next financial year is £582.39.
- Mr A Thursfield: An e-mail asked if a report can go in the local papers when there is a response to the Ambulance/A & E waiting times.
- Other circulars, newsletters etc
Clerks & Councils Direct – March 2018 Issue SPC Assc – Weekly Bulletins
29/18. DATA PROTECTION OFFICER: The Clerk reported that the Staffordshire Parish Council Association have made an agreement with the County Council for them to provide the service of a Data Protection Officer. It was noted that there are three levels of service on offer at varying costs. The Clerk had initially registered an interest in this. It was agreed to enquire if the District Council are considering a similar service.
Lengthsman/Volunteer Training & Risk Assessments – this item was deferred to the next meeting.
30/18. SUMMER PLANTING: Of two quotes requested, one declined to quote. Therefore it was proposed by Cllr Stevenson and seconded by Cllr Stimpson to accept the quote from Old Hall Nursery for the sum of £450.00. This was agreed unanimously.
- Foxt One-Way System: Cllr Stevenson reported that he had been approached by a local resident who was concerned about the ‘one way’ road in Foxt. Cllr Stimpson said that the whole length of the road used to be one-way, but some years ago the sign was moved to half way down the road. It was also noted that vehicles have been seen going the wrong way down the road and turning the wrong way when exiting the Fox & Goose. It was agreed to ask the Manager at the Fox and Goose if they could put a sign at the exit to their car park to ask people to turn left when they leave the Car Park. Cllr Stimpson said he will ask County Cllr Deaville if he can arrange for an arrow to be painted on the road.
- Road Signage on Casey Bank/Ellastone Road Cross Roads: It was agreed to ask if there can be a stop sign/cross roads warning sign on Casey Bank Road as there are no signs there.
- Blocked Grid outside 7 Church Lane, Ipstones: It was noted that this is still blocked and agreed to chase up – it should be on a 6 to 8-week cleansing cycle.
- Parking near New Cottages, Foxt: It was noted that vehicles are now parking up to the bends and it is difficult for Lorries and the Gritter to get through. It was agreed to ask the Highway Engineer if he would attend a site visit to look at the situation.
- Road at Froghall wharf: Cllr Stimspon reported that the edge of the road that is falling away is getting worse and it was agreed to ask the Highways Engineer to look when he comes out on a site visit.
32/18. ANY OTHER BUSINESS DEEMED URGENT:
- Lengthsman’s Strimmer: The Clerk reported that while in for service it was discovered that the strimmer would need a new shaft, gearbox & head which for the parts without fitting would cost £190.00. They said that in comparison a new strimmer of the same spec would cost £299.00. The Clerk had spoken to another supplier and they were quoting similar prices for similar spec. The Clerk advised Members that the current strimmer had cost £250 in June 2010. Following a short discussion, it was agreed unanimously to replace the strimmer with the one of the same spec from the Countrystore for up to the value of £299.00.
Cllr James Left the meeting
33/18. ACCOUNTS FOR PAYMENT: It was proposed by Cllr Stevenson and seconded by
Cllr Williamson to approve the following accounts for payment: –
|Lengthsman’s Payment (net)||174.51|
|Clerk’s Salary (Net)||630.00|
|Clerk’s Expenses inc. Ink Cartridges||70.44|
|To reimburse Clerk for purchase of 5 x Traffic Cones for Lengthsman||
|Staffordshire Farm Supplies Ltd (hi Viz Trousers for Lengthsman||15.00|
|Wickstead Leisure Ltd for Inspection of Foxt Play Equipment and Risk Assessment||
|Ipstones Methodist Church for use of room for meeting – S137||20.00|
The date of the next meeting was set for Wednesday 28 March 2018 at 7.00p.m.
in the Sunday School Rooms, Ipstones
The meeting will commence with the ANNUAL PARISH ASSEMBLY to which all parishioners are welcome to come and participate in.
The normal meeting will follow the Annual Parish Assembly