IPSTONES PARISH COUNCIL
Minutes of the AGM and meeting held on Tuesday 31 May 2016 at 7.00p.m. in the Extension of the Memorial Hall, Ipstones
PRESENT: Councillors Linda Malyon, Heather Morris, Howard Mycock, Sandy Richards, Barry Shuttleworth, Andrew Stevenson, Patrick Stimpson and John Williams. The Clerk, 1 x Reporter, 1 x Guest, Leader of the District Council Sybil Ralphs and 35 members of the Public.
APOLOGIES: Councillor Philip Barks
63/16. ELECT CHAIRMAN AND VICE CHAIRMAN: the current Chairman Cllr Linda Malyon thanked fellow members of the Council and the Clerk for all the support she had received during the year. She then invited nominations for Chairman for the forthcoming year. Cllr Stevenson said he thinks the role of Chairman should go round and proposed Cllr Barry Shuttleworth. Cllr Shuttleworth declined as he said he felt he hadn’t yet had enough experience on the Council to be Chairman. Cllr Shuttleworth then proposed Cllr Malyon to be Chairman this was seconded by Cllr Mycock. This proposal was carried unanimously. Cllr Malyon then proposed for Cllr Shuttleworth to be Vice Chairman this was seconded by Cllr Mycock and agreed unanimously.
DECLARATION OF INTERESTS: It was agreed that these should be taken as they arise.
DISPENSATIONS: None received.
64/16. MATTERS ARISING:
- Speed Watch: Standing Orders were suspended to allow Glynn Dyer Co-ordinator of the Speed Watch Scheme to give an update. Mr Dyer explained that when the scheme first started there were 8 volunteers but now there is only 3, therefore the speed watch sessions are not held as regularly as they used to be. He went on to say that the success of the scheme had resulted in the ‘Speed Camera Van’ visiting the village more often. He added that if anyone is interested in volunteering for the Speed Watch Scheme they should contact himself or the parish council.
- Lengthsman Scheme: Cllr Stevenson said that perhaps the parish council could join up with another parish council/local authority when the County Council cease to support the scheme from April 2017. It was agreed to put this on a future agenda
- PFP/Bridle Path No 102 (Church Lane to Belmont Road): The Clerk reported that a copy of the report from the Land Registry had been forwarded to the Rights of Way Department at SCC.
- Skips: Cllr Malyon reported that there has been an increase in Fly Tipping since the skips have stopped.
It was resolved that the minutes for the meeting held on Wednesday 27 April 2016, as being a true record.
65/16. PLANS: the following planning applications had been received: –
SMD/2016/0245 Retrospective planning application for the erection of 2.4m high paramesh boundary fence, upgrading of cladding to industrial units and creation of landscaping feature at Former Thomas Bolton Site, Froghall Road, Froghall. Following a discussion it was agreed to support the application but to add a footnote that members are concerned that work going on in the area of the former Welding Shop will disturb the contaminated ground and release poisonous substances into the atmosphere , which would have hazardous implications for the residents of the Churnet Valley. To ask that any such work is monitored closely by an Environmental Health Officer. It was also agreed to mention concerns about a ‘sign’ that is positioned on the junction of the B5053 and the A52 because it obscures the vision of drivers turning out from the B5053 onto the A52 as they cannot see what is coming down Whiston Bank.
SMD/2016/0246 part change of use of industrial unit (A) from Manufacturing to storage and distribution to Unit at Thomas Bolton Copper Products, Froghall Road, Froghall. Following a discussion it was proposed Cllr Shuttleworth and seconded by Cllr Richards to support this application. This was agreed unanimously.
Notification of the following ‘Approvals’ had been received: –
SMD/2015/0729 Opening gap in wall adjoining highway to create vehicle access to property, 2.5 metres section of 1.5 metre high wall to be removed at Twist Intake, 14 Brookfields Road, Ipstones. DET/2015/0100 Change of use of agricultural building into residential dwelling (Class C3) at Little Blakelow Farm, Bottom Lane, Ipstones SMD/2016/0102 Proposed two storey side extension and front porch canopy at Forest Side Cottage, Park Nook, Ipstones SMD/2016/0141 proposed single storey front extension at Greenacres, Station Road, Winkhill
Notification of Planning Appeal against refusal of a householder application for the Variation of condition 2 (approved Plans) attached to planning permission SMD/2014/0004 and to vary Condition 6 in order to remove the requirement for a turning circle at Ismalia, 50 High Street, Ipstones.
66/16. SITE OPTIONS: The Chairman welcomed guest Councillor Sybil Ralphs leader of the District Council, who had been invited to the meeting to discuss this issue and moved that Standing Orders be suspended to allow Cllr Ralphs and members of the public present to speak. Members of the public asked various questions to Cllr Ralphs and the main feeling was that people do not want any housing estates in either village but especially not on the preferred site in Church Lane because it would add to highway issues that are already being experienced without 35 extra properties to add to the problem. Everyone present favoured a ‘Flexible Infill’ Policy so as to distribute the extra properties around the villages and have less impact on the infrastructure. Mr Brindley and Mr Barks of Foxt said that they are vacating their business premises at Foxt and that this area would be suitable to build a few infill properties rather than use the proposed Site Option at the rear of this area.
Cllr Ralphs advised the parish council and every one present that if they do not want the proposed preferred site option (or any of the other sites) then they should say so and also give the reasons why and then insist that a ‘Flexible Infill Policy’ is adopted to meet the number of houses required. She said that locations should be suggested for possible infill sites (which should be of a size to accommodate 1 – 4 dwellings). She said that it is her understanding that the number for Ipstones is 25 and that the Officers had increased the number to 35 because the preferred Site Option would accommodate more dwellings.
Cllr Ralphs said it is important to stipulate the type of dwellings that are needed ie. Bungalows, affordable housing for young people etc. She confirmed that any new builds built in recent years should be deducted from the total allocation and that dwelling built outside of the village development boundaries can be included. She said that all the Site Options would continue to appear in the Consultation until it has ended. Following this the Officers will collate all the information received from parish councils and individuals and report the information to the District Councillors who would make the final decision. Cllr Ralphs said ‘never under estimate people power’ and that people should keep stating what their preferred option is.
Cllr Ralphs added that at the end of the current and last consultation the Officers will look through all the letters that have been received and collate the information before reporting to the District Councillors who will make the final decision. The final proposal will then be submitted to the Inspector who will look at it in detail and check that it is a sound case and that there are sufficient number of houses for the District and whether the proposed development areas are suitable. She said that there is no Appeal process but that the District Council are not going to submit an application to the Inspector if they do not think the Inspector will accept it or they feel the numbers are insufficient. Cllr Ralphs assured everyone that she is fully supportive of a Flexible Infill Policy and that the parish DOES NOT have to have any of the proposed site options that have been put forward. She added that it is important to identify and suggest possible sites for infill and to stipulate the type of dwellings that are needed.
Cllr Ralphs thanked the parish council for inviting her to the meeting which she had found interesting and helpful. Standing Orders were resumed
Members of the parish council agreed that the preferred site option should be rejected in favour of a Flexible Infill Policy (many letters have already been sent to state this) and that the houses built should be mainly affordable homes for young people i.e terraces, and semi-detached and bungalows for older people.
The Chairman thanked Sybil Ralphs for coming along to the meeting and said that everyone is very grateful for her support.
Cllr Ralphs and many of the public left the meeting at this point. Cllr Morris also left the meeting at this point.
- South Staffs College (Rodbaston): Confirmation had been received that the Lengthsman had been booked onto a Safe Handling and Application of Pesticides’ course at Rodbaston College. The course fee being £400. It was agreed to pay the Lengthsman’s time and travelling expenses.
- Western Power re trimming trees away from wires at Noonsun Common: It was agreed that someone should meet them on site before giving consent for the work to be carried out.
- SMDC re Site Options (Mr Larner): the e-mail acknowledged receipt of the parish council’s letter of 18 May 2016. It was agreed to write advising that Cllr Ralphs had advised the parish council that they do not have to have an estate on the proposed preferred Site Option or any of the other Site Options but can have a Flexible Infill Policy for both Ipstones and Foxt. It was agreed to hold a separate working party meeting to discuss possible locations for infill sites.
- Emma Stone re Hedges on Foxt Community Area: It was agreed to advise that the deadline date for cutting hedges had been brought forward by one month in the spring due to the mild winter and birds nesting early – but that we would ask the Lengthsman if he would snip off some of the very long twigs and that the hedge would be cut during the Autumn (Cllr Stimpson arranges for this to be done).
- Fenland Leisure: Notification had been received that they plan to come and install the swings during the week commencing 4th
- Whittaker’s of leek Ltd: A letter of thanks had been received.
- SCC re Purchase Order for the Lengthsman Scheme: It was noted that the amount of grant for 2016/17 is £1409.00, the same as in previous years.
- SMDC re Tree Strategy: it was noted that the recently adopted Tree Strategy for the Staffordshire Moorlands had been approved by Cabinet on 12th
- Mr G Dyer re the Development Boundary at 70 High Street: Mr Dyer read the letter out that he had sent to the parish council regarding the parish council’s decision to ask the District Council to reinstate the Development Boundary back to its original line, which excluded Mr Dyer’s garden. (It had been proposed under the Site Options and Development Boundaries of the LDF that the development boundary line incorporate the garden of No 70 High Street) Following a discussion it was proposed by Cllr Stimpson and seconded by Cllr Williams to ask for the Development Boundary to incorporate the garden of No 70 High Street. This was carried by 4 votes in favour with 2 votes against.
- Mr Sutton (letter to Chairman re blocked path at Foxt): The Chairman read out the letter for the reference of other members of the parish council but said she will respond to the letter herself.
68/16. APPROVAL OF ANNUAL ACCOUNTS: Each member had had copies of the
Section 2 of the Statement of the Annual Accounts; Bank Reconciliation figures;
Explanation of significant differences between last year’s and this year’s figures;
Receipts and Payments totals and Breakdown of allocated reserves
The full Receipts and Payments was available for inspection. The Independent Internal Auditors report was read out.
It was proposed by Cllr Shuttleworth and seconded by Cllr Richards for the Annual Accounts to be accepted as a true record.
69/16. CONFIRMATION OF REPRESENTATIVES FOR OUTSIDE ORGANISATIONS: The only amendment was for Cllr Stevenson to be reserve Memorial Hall Representative when
Cllr Morris is unable to attend.
70/16. CONSERVATION AREA FOR CHURCH LANE: Cllr Malyon reported that she had walked down Church Lane with Gill Bayliss/Joy and they had commented how nice the area is and that it would have a good case of being part of the Conservation Area. It was agreed to write in and request that Conservation Area is extended to Church Lane. It was also agreed to contact Historical England and ask for The Mount, The Bier Shed and the Royal observation Core ‘Bunker’ to be registered.
71/16. HIGHWAYS: The following issues are to be reported/chased up on: –
- Pot Holes on the Bend near Rock Cottage, Ipstones Edge
- Pot Holes on Road from Casey Cross Roads to Ellastone Road
- Foxt Road, Froghall – between Lime Kilns & A52 – the side of the road is falling away and breaking up.
- Telegraph Pole, opposite 31 Brookfields Road – it was agreed to report that it is going rotten at the bottom.
72/16. ANY OTHER BUSINESS DEEMED URGENT:
- The Post Box outside the Shop – it was agreed to request that is it painted.
- Foxt Phone Box – Cllr Stimpson said that Mr Blackburn has offered to repair and paint the phone box so he will ask Mr Mann for the ‘pane’ and ‘paint’.
73/16. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment: –
|Lengthsman’s Payment for May (net)||167.58|
|Clerk’s Salary (Net)||628.20|
|Clerk’s Expenses in Ink Cartridges||67.42|
|Mr J Hooley for x 2 mows less overpayment in April||580.00|
|Hampshire Flag Company for 3 x Union Flags||377.99|
|Elizabeth Thompson for Independent Internal Audit||108.00|
|Staffordshire Farm Supplies’ Ltd new Visor for Safety Helmet for
|Ipstones Luncheon Club – donation under S137 (misc payments)||500.00|
The date for the working group meeting for identifying ‘infill’ sites was set for Tuesday 7th June, 2016
The date of the next normal meeting was set for Wednesday 29th June 2016 at 7.30p.m. in the Extension of the Memorial Hall, Ipstones