IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 3rd August 2016 (July meeting) at 7.30.p.m. in the Memorial Hall, Ipstones
PRESENT: Councillors Philip Barks, Linda Malyon (Chair) Howard Mycock, Sandy Richards, Barry Shuttleworth, Andrew Stevenson & Patrick Stimpson. The Clerk, I x Reporter and 2 x Members of the Public
APOLOGIES: Councillors Heather Morris and John Williams
DECLARATION OF INTERESTS: To be taken as they arise.
DISPENSATIONS: None received.
On proposal by Cllr Stevenson and seconded by Cllr Shuttleworth it was agreed that the minutes of the meeting held on Wednesday 29th June 2016 were a true record.
88/16. MATTERS ARISING:
- Site Options and Development Boundaries: Standing Orders were suspended to allow Mr J Barks to speak. Mr Barks asked if District Councillor Ralphs had been present when the Parish Council agreed to the village development boundary to incorporate the garden of No 70 High Street. Cllr Malyon replied that at the last LDF meeting nothing had been changed and that she had the impression that parish councils had only been consulted as a curtesy – even though Cllr Ralphs had said that the parish can have what it wants i.e. an ‘infill policy’ rather than an estate. Mr Barks said that his main concern is that the TPO Trees that run along the boundary of 70 High Street are not damaged. Cllr Malyon said that she understands his concerns but there is nothing that can be done at the moment until the District Council come back to the parish Council with their decision on the LDF.
Standing orders were resumed.
- Froghall – the Copper Works Site: Some members expressed concerns as to what is being stored in the new business at Froghall as there appears to be lots of boxes and crates about. It was agreed to write to the Planning Department to ask them visit the site again and then clarify what is being stored on the site.
- Japanese Knot Weed: The Clerk had spoken to the Contractor and he had said they have looked at the site and think that the first treatment had gone ok and that they will be coming to do a second treatment in September when the shoots are beginning to die back as this is the most effective time to do the treatment – he said this should destroy a lot more of the Japanese Knotweed. A third treatment in September 2017 should then destroy any shoots that are remaining.
- Ipstones Phone Kiosk: the Clerk reported that she now has to forward pictures of the Kiosk to BT so they can assess the priority for it to be painted.
89/16. PLANS: The following planning applications had been received: –
SMD/2016/0322 Proposed mixed use development comprising of conversion of redundant agricultural building to form three open market dwellings, 1 agricultural dwelling and a holiday complex comprising of four letting units. Existing outbuildings to be used for car parking and ancillary storage/amenity facilities and continued agricultural use of part steel framed building for onsite farming operations. Amenity space and car parking to be created throughout the site by minor repositioning of part of the southern boundary concrete block wall to be replaced by a steel parkland style fence at Home Farm, Bradshaw Lane, Ipstones. Following a discussion it was proposed by Cllr Mycock and seconded by Cllr Malyon to recommend refusal of this application for the following reasons: –
It would be an over development for that area That it would result in the loss of a good unique barn That there is no proper water supply to the site That there is only one access to the site via a private road.
This proposal was carried with 5 members voting in favour, 1 against and 1 member abstained from voting.
SMD/2016/0374 Proposed part single storey, part two storey rear extension at 9 Ruelow Meadow, Ipstones. On proposal by Cllr Stevenson and seconded by Cllr Stimpson it was agreed unanimously to support this application.
Notification of the following ‘Approval’ had been received: –
SMD/2016/0245 Retrospective planning application for the erection of 2.4m high paramesh boundary fence, upgrading of cladding to industrial units and creation of landscaping feature at Former Thomas Bolton Site, Froghall Road, Froghall.
- Lengthsman Report (June): Details of the report were noted.
- Mr & Mrs B Snow: A thankyou card had been received for the gift given on the occasion of their Golden wedding Anniversary.
- SCC re PFP No 11: An e-mail advised that, they have spoken to the RSPB, who own the land from the Black Lion to the field by the Hall, about leaf litter and other debris on the steps and the encroachment of vegetation from the sides and they have agreed to carry out remedial work to address these issues. With regard to the path surfaces both the RSPB & SCC are of the opinion they are perfectly acceptable for a country path. As always they recommend people using walking boots and appropriate clothing when walking in the countryside.
- Cllr John Williams re New Swings at Foxt: An e-mail advised that Cllr Williams has looked at the swings and that the work and the item look good. Cllr Williams thought that the grass matting was still spongy since the pegs only anchor the perimeter of the matting and not the individual mats, he also expressed concerns with regard to the unevenness of the site. But until the grass has sufficiently grown through, the final surface stability and profile won’t be known. The Clerk confirmed that the contractor had done the work that they had quoted for, which did not include levelling of the area and that they had said that as the grass grows through the matting, the surface will become firmer. It was agreed to hold back paying the invoice until nearer the end of August, to see how the matting settles in.
- Foxt 2000 Club: A cheque for the sum of £1000 had been received as a donation to the cost of buying and installing the Combination Swing Unit on the Community Area in Foxt.
- Mr Ceserani re Slower Broadband Speeds for Foxt Area: A communication had been received regarding the lack of Superfast Broadband to Foxt. Copies of letters from the local MP and BT were attached. It was agreed to send a letter to Karen Bradley MP, in support of a Superfast Broadband Service to all rural areas.
- Ashley Williams re abandoned property, Ipstones Edge: Mr Williams was trying to find out who the owner of the property is. It was agreed to advise him to contact the Land Registry about this.
- Ipstones Agricultural Society re Sponsorship of Annual Show: a letter had been received seeking Sponsorship of the 2016 Annual Show. Cllrs Malyon & Stevenson declared a personal interest in this item and did not take part in the decision or voting. It was proposed by Cllr Richards and seconded by Cllr Stimpson to sponsor the Annual Show for the same amount as last year being £200 under Section 137 (miscellaneous payments). A second proposal was then made by Cllr Shuttleworth and seconded by Cllr Mycock to increase the amount of sponsorship to £300 under S137 (miscellaneous payments). On a vote the second proposal for the sum of £300 was carried by 3 votes for to 2 votes against.
- Nettlebank Ltd re damaged base stone: A job order had been received for repairing damage to a base stone at a cost of £572.64. It had already been agreed to pay for the repair to the damaged base stone at the meeting in April minute no 47/16. m.
- Staffordshire Moorlands Parish Assembly: Notification of the meeting dates for the remainder of the current year had been received. They are 13th October, 1st December and 9 March.
- Western Power Distribution: It was noted that from 6th September the new National number to report/received updates on a Power Cut is 105.
- Other Circulars, Newsletters, Updates etc
Clerk’s & Councils’ Direct – July 2016 Issue SPC Assc. – Bulletins – 30/06; 7/07; 14/07; 21/07 & 28/07 NALC – Fly the Flag for the Commonwealth – 13 March 2017
91/16. WORKPLACE PENSIONS: A letter had been received regarding ‘enrolment’ onto a Workplace Pension Scheme. The Clerk advised members that the parish council fall into the category of ‘An Employer who doesn’t have to provide a pension scheme now but still has duties’. The Staging date is 1st February 2017. It was agreed for the Clerk to find out more and report back to the council.
92/16. SET A DATE FOR A SITE VISIT RE PARKING ISSUES IN IPSTONES VILLAGE: it was agreed to hold the site visit prior to the next meeting on Wed 31st August at 7 p.m.
93/16. ANNUAL AUDIT: The Clerk reported that Grant Thornton have been in touch with a couple of queries, one of which was that the other receipts had had a significant variation from the previous year 16% (have to give an explanation for differences of over 15%) The explanation has now been forwarded to Grant Thornton. This was noted and the Chairman signed the explanation for the parish council’s records.
94/16. REPORT ON SITE VISIT TO CEMETERY: prior to the meeting members had visited the Cemetery and the following things were observed: –
- It was agreed to ask the Mowing Contractor if he would move the blue bags that have accumulated by the side of the Bier Shed.
- Several Graves in the new ‘Lawn Section’ had additional items on the grave area, including plastic fencing/ solar lights and ornaments (Some complaints had been received regarding these items). Following a discussion it was agreed to put a couple of signs up with a Polite Notice asking for these items to be removed and if they are not removed by the end of December the parish council will arrange for the items to be removed.
- Missing Memorial Vase – someone had phoned the Clerk to say that a square granite memorial vase had gone missing from a relative’s grave. It was agreed to write to the person and say that members of the parish council are very sorry this has happened, but that items are placed on graves at the owners own risk. To advise that if the parish council hear anything that might throw light onto what has happened to the Vase they will let them know.
95/16. HIGHWAYS: The following issues are to be reported to County Highways: –
- Foxt Bank: Cllr Stimpson reported that there is a crack appearing on Foxt Bank.
- Pot Hole on B5053 at Bottomhouse (Nr to Greenman)
- Pot Holes on Brookfields Road – to chase up on these items
- Hole by Manhole Cover near Rock Cottage, Ipstones Edge – the hole is big enough to put a foot in.
- Signs at Froghall that hinder the vision of drivers exiting Foxt Road and B5053 – it was agreed to write to the Head of Planning regarding this.
96/16. ANY OTHER BUSINESS DEEMED URGENT
- Hedge on boundary of Foxt Community Area: Cllr Stimpson said he will arrange for the hedge to be cut as soon as it is hedge cutting season
- Repair/painting of Foxt Phone Box: Cllr Stimpson said he will try to sort this out.
97/16. QUARTERLY ACCOUNTS REPORT for period ended 30/06/16: Members had had a copy of the report and the Bank Statements were available to check the Bank Reconciliation. It was agreed to accept the Quarterly Accounts Report as a true record.
98/16. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment: –
|Lengthsman’s Payment (Net) – July||167.58|
|Clerk’s Salary (Net)||628.20|
|To reimburse Clerk from Chairman’s Allowance for flowers/cardFor a Diamond Anniversary||16.69|
|L Malyon to reimburse from Chairman’s Allowance for Gifts and Cards for 2 x Golden wedding Anniversaries||51.10|
|Ipstones Memorial Hall – Doctors’ Surgeries (April to June)||650.00|
|Ipstones Memorial Hall – for hire of Hall for meetings||63.75|
|South Staffordshire College – for Pesticide Control course for Lengthsman||400.00|
|J Hooley – for 2 x mows||620.00|
|Staffordshire Farm Supplies Ltd – Weed Spray equipment for Lengthsman||111.95|
|Fenland Leisure Products Ltd – for Combination Swings and installation ( Had a donation of £1000 from Foxt 2000 Club toward this)||
|Ipstones Agricultural Society – Sponsorship of Annual Show – S137||300.00|
The date of the next meeting was set for Wednesday 31 August 2016 at 7.30p.m. (To be preceded by site visit re Parking Issues at 7.00p.m.)