IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 24th June 2015 which took place
in the Extension of the Memorial Hall, Ipstones
6.00p.m. Interviews of Candidates for the Vacant Seat in Foxt (confidential Item)
7.30 p.m. the normal meeting
PRESENT: Councillors Linda Malyon (Chair), Howard Mycock, Sandy Richards,
Barry Shuttleworth, Andrew Stevenson, Patrick Stimpson and from agenda item 3,
newly co-opted member John Williams. Cllr Philip Barks had been present for the
interviews and completed a voting slip but left prior to the start of the normal
meeting. Also present for the normal meeting were 1 reporter, 4 Candidates and 4
members of the Public
APOLOGIES: Councillors Heather Morris and for the normal meeting Cllr Philip Barks
81/15. DISPENSATION: It was proposed by Councillor Shuttleworth and seconded by Councillor
Stimpson to grant a general dispensation to all serving members of Ipstones Parish Council,
under section 33(2) of the Localism Act 2011, to allow for the interviewing and voting
process for the selection or a person to fill the Vacant Seat for the Foxt Ward. This was
82/15. INTERVIEWS FOR THE VACANT SEAT IN FOXT: It was agreed that the Interview would be
treated as CONFIDENTIAL. All four Candidates were asked the same questions. Which had
been set at the meeting of the 9th June 2015. The Chairperson also read out a paragraph
from the Local Councils’ Administration Book regarding the voting process for a casual
In the circumstances it was agreed to suspend standing orders to allow the decision to
follow these Guidelines.
Following the Interviews each member present was given a voting slip, which were
Completed by putting a cross next to the candidate they wished to vote for, the slip was
folded and passed to the Clerk to be opened and counted at the start of the
normal meeting, to which each candidate was invited to be present to witness the count of
At 7.30pm the normal meeting was declared open.
Declaration of Interests: It was agreed to take as they arise
Dispensations: No requests had been received.
83/15. APPOINTMENT OF A CANDIDATE TO FILL THE VACANT SEAT FOR FOXT: The Chairperson
explained the voting process to everyone present and then instructed the Clerk to count the
votes while the Chairperson observed. The votes were as follows: –
John Williams – 4 votes; Tony Holt – 2 votes; Jane Fleet – 1 vote and Tom Allen – 0 votes.
It was agreed that John Williams had an overall majority and he was duly appointed to fill the
Vacant Seat for the Foxt Ward.
The Chairperson thanked all the candidates for applying for the Vacant Seat and attending an
interview and then welcomed John as a member of the parish council.
Cllr John Williams then completed and signed an ‘Acceptance of Office’ form.
84/15. THE FUTURE OF IPSTONES LUNCHEON CLUB: The Chairperson welcomed Gwen Richardson
and Linda Perry from the Luncheon Club Committee, and suspended standing orders to
allow them to speak. Gwen and Linda explained that in February they had been told that
due to cut backs changes would have to be made. Following this, several meetings had
taken place and various options had been discussed including joining with the Waterhouses
Luncheon Club Group and using a Pub at Cauldon Lowe (to save the cost of rent) – members
of the Luncheon Club did not like this option.
Running the Luncheon Club on their own and paying for their own insurance etc –
volunteers and members did not want to do this.
Increasing the charges to members – this was agreed to
Volunteers also agreed to pay the full cost of their own meal.
Volunteers agreed to take it in turns to act as escort on the HomeLink minibus to save the
cost of a paid person.
The Luncheon Club also agreed to pay for the rent of the hire of the Memorial Hall from
their own funds (that had been raised for trips etc).
With this, Home Link gave permission for the Luncheon Club to carryon for another twelve
months and agreed that they would provide the Home link Minibus, a Driver and pay the
Gwen and Linda went on to ask if the parish council would consider giving a grant
toward their costs as this would be very helpful.
Following a short discussion in which it was established that the number of members had
fallen over the last few years and it would be difficult getting new members at the current
Standing orders were resumed and Cllr Shuttleworth proposed that the
parish council should support the Luncheon Club. This was seconded by Cllr Stimpson.
Cllr Shuttelworth then suggested paying the rent. However it was agreed that the parish
council finances would have to be checked before a decision could be made on an amount
because the current year’s precept had already been set.
85/15. MATTERS ARISING
a. Millennium Arch: It was agreed that this does not need to be treated/painted.
b. Replacement Memorial Tree for Foxt: the Clerk reported that a Mrs Redfern (Mr Goodwin’s niece) had phoned to say that Mr Goodwin liked Copper Beech Trees, but she could not suggest a location for the tree. It was agreed for the Foxt members to try to think of a suitable location for the tree and to report back.
c. Blocked Drains on Froghall Bank: Cllr Malyon said she would look to see if they had been jetted.
d. Guest from North Staffs CCG: the Clerk reported that she had not yet heard anything following the invitation to a meeting.
e. Stones on verge outside Farley Cottage: it was agreed to chase up on this as no response had been received from the County Council.
f. Petition against the proposed cut backs in the number of Fire Appliances in Staffordshire: Cllr Malyon asked if all petitions could be with her before 12th July.
g. Over Grown Bushes/trees at Park Nook: Cllr Stimpson said he would check to see if the community team had trimmed these.
h. Repairs to rear of 20 High Street: The Clerk reported that there has been no response from the County Council with regard to this matter. It was agreed to write again.
The minutes for the AGM & meeting held on Wednesday 19th May, 2015
were agreed to be a true record
The minutes to the extra-ordinary meeting held on Tuesday 9th June 2015
were agreed to be a true record
86/15. PLANS: The following planning application had been received: –
SMD/2015/0286 Erection of a replacement agricultural building at Standing Stones Farm,
Onecote Road, Bottomhouse. On proposal by Cllr Stevenson and seconded by Cllr Stimpson
It was agreed to support approval of the application.
SMD/2015/0336 Conservatory to the north elevation at Rose Cottage, Foxt Road, Foxt.
On proposal by Cllr Shuttleworth and seconded by Cllr Stevenson it was agreed to support
approval of the application.
Notification of the following ‘Approval’ had been received: –
SMD/2015/0053 Erection of a general purpose portal frame building to house internal
stables, fodder and bedding storage at Greenstile, Clerks Bank, Ipstones.
a. Lengthsman’s Report (May): Details of the report were noted.
b. Ipstones Memorial Hall Management Committee: A letter had been received regarding the annual grant. It stated that it would go to the repointing to the south east wall. It was proposed by Cllr Stimpson and seconded by Cllr Richards to issue a grant for the sum of £600 (the amount set aside in the precept), under section 19 of the Local Government Act 1972. This was agreed unanimously.
c. SCC, Mr & Mrs Cope and Mr Sutton re Blocked Path at Foxt: Cllr Malyon explained that the letters were in respected of an application for a blocked path at Foxt to be registered as a Public Right of Way. It was agreed for a copy of the letters to be given to each member so that it can be discussed at the next meeting.
d. SMDC re Planning Application No. SMDC/2014/0679 Demolition of existing stables and erection of log cabin with office/information room, change of use of land for 6 yurt style tents, wooden shower building and 6 small wooden earth toilet closets on land off Foxt Road, Foxt: The letter confirmed that they have noted their records that the parish council have requested an ‘informal hearing’ if the planning application should go to appeal.
e. Land Registry re Land at Manor House farm, Ipstones: The letter advised that the application has been completed with possessory freehold title and that the Staffordshire County Council had been notified, but section 33(d) of the Land Registration Act 2002 prevents any entry in the register of interests arising under the Commons Registration Act 1965. This was noted.
f. SCC re PFP No 11 & 27: Replies confirmed that stiles on both footpaths have been replaced. It was noted that the path through Crowgutter Wood is not a public footpath and they think the land is owned by either the RSPB or Staffordshire wildlife. It was agreed to make enquiries about this and ask for if they can clear fallen trees from the footpath and repair the steps.
g. Staffordshire Moorlands Parish Assembly: Notification of the next meeting had been received.
h. SCC re ‘The Countryside Estate Review’: An e-mail advised that they had been disappointed that no-one from Ipstones PC had been able to attend a recent meeting and that they are keen to engage with the parish council and would like to attend a meeting. It was agreed to invite to the next meeting.
i. SCC re ‘Proposed changes to the Mobile and Travelling Library Service’: The letter was read out and it was agreed to reply that the Mobile Library is very important to the parish.
j. SCC re ‘The new Minerals Local Plan for Staffordshire 2015 – 2030: It was agreed to ask if they can issue a hard copy of this report so that it may be passed round members and discussed at the next meeting.
k. Making Parishes Better – FOI Request: It was agreed to supply the information requested.
l. Circulars, newsletters etc
Staffordshire Parish Councils’ Association (SPCA) – Bulletins for 22/5/15; 28/5/15; 4/6/15;
12/06/15 & 18/06/15
Society of Local Council Clerks – training information
88/15. FLAGS FOR MEMORIAL HALL POLE: It was agreed to replace the St George’s Flag and on
this occasion, because the Royal British Legion are celebrating 100 years, to purchase a
Royal British Legion Flag. The Clerk will get some prices for the next meeting.
SPEED WATCH – it was agreed to defer to a future meeting
89/15. PFP No. 102 (linking Church lane with Belmont Road): It was noted that since the SCC
carried out repairs to the drainage system at the top of the PFP, the surface is now uneven
and it was agreed to get prices to lay hard core on the path and to also arrange for a bollard
to be placed either end of the footpath to prevent vehicles using it.
HEARING AIDS – this agenda item was deferred to a future meeting
HOSPIT90/15. CHARGES FOR CHAIRS AT THE ROYAL STOKE UNIVERSITY HOSPITAL: The Chairlady
reported that she had heard that a charge is being made for a relative to sit in a chair
overnight. It was agreed to write and ask about this.
91/15. UPDATE ON ‘IPSTONES VILLAGE YOUTH SOCIETY’: It was noted that one of the helpers had
not been to the Youth Club for two weeks and would possibly not be able to go for another
two weeks. This had left the leader short of help. Also the Leader had not been paid since
the April. Cllr Malyon said she would go to see the Treasurer and see what is happening.
92/15. REPORT ON MEMORIAL HALL PROJECT: A copy of the ABC Survey results were read out.
Cllr Shuttleworth explained that two sets of plans were on display (members had previously
looked at these) and following a public meeting the result was 42 in favour of Option 2 and
33 in favour of Option 1. Now they were waiting to hear from all the village organisations to
see what their views are. Members present chose Option 2 as their preferred option, but
added that they were concerned about the car parking space and suggested that the grassed
area between the current car part and the tennis court could be used and ‘grasscrete’ could
be put down so that the area still looks green. Standing Orders were suspended to allow
Mr Ramsey (Memorial Hall Chairman) to comment. Mr Ramsey said he didn’t think that
members had looked at the plans and that there were pros and cons for both options and he
implored members to think of the future. Standing Orders were resumed. The Chairlady
assured Mr Ramsey that Members had looked at the plans at a previous meeting and again
prior to this meeting. Members agreed unanimously they they preferred option 2.
93/15. SKIPS: The Clerk reported that when the skips were here in June, they had had to be taken
away early because they were full due to a Pick-up and two large vans putting what
appeared to be ‘house clearance’ items in the skip. Cllr Malyon suggested taking it in turns
to monitor the skips or asking the Hall Caretaker if he could lock the gates while the skips
are present. It was also mentioned that the car park at Foxt is often full of vehicles meaning
that the skip has to be placed on the grass. It was agreed that this should also be monitored
and if the problem persists to write to people who park their vehicles there asking them to
leave space for the skips on the first Saturday of the month.
94/15. WINTER GRITTING: Cllr Malyon reported that the gritting service is being cut back and that
there will be less gritters out. It was agreed to write to the County Council and ask them to
clarify that Snow Clearing will continue at the same levels as in previous years and that the
Grit Piles will be kept well stocked. It was also agreed to ask again about ‘Snow Clearing
Contractors’ and ask what provisions are being made for rural communities.
It was also suggested that the parish council could consider having a small plough and
agreed to discuss this at a future meeting.
95/15. HIGHWAYS: The following issues were reported: –
a. Pot Holes near Churchside Barn and 21 High Street – these are to be reported.
b. Foxt Road – it was agreed to chase up on the road between the Lime Kilns and the A52, the edges of which are falling away badly.
c. Grass round the bollards at Ipstones Station – it was agreed to ask the Lengthsman if he can strim this area.
96/15. ANY OTHER BUSINESS DEEMED URGENT
a. Consultation of proposed wind turbine for Bradshaw Farm, Ipstones: Cllr Malyon reported that this consultation was due to take place at Whiston Village Hall but she has spoken to the Planning Department and is hoping this will be changed to Ipstones Memorial Hall.
b. SMDC LDF: Cllr Malyon reported that on the plan Ipstones has now been allocated 25 new houses but Foxt has had no housing allocation. It was agreed to write to Forward Planning and state that Ipstones has already had a number of new builds as ‘infills’ that have either recently been constructed or have planning permission so members feel that Ipstones does not need any more houses and would like to transfer 10 of its housing allocation to Foxt to be used as ‘infills’ as required.
c. Water on the Road at Above Church: Cllr Stevenson reported that he has recently walked past and seen the water is still there. The Clerk advised that she had written to the Environment Dept at SMDC about a site visit, but had not heard anything back. It was agreed to chase up on this as it needs investigating before the water is diverted into an adjacent field.
97/15. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment (but to hold
back the payment to IVYS until it is sure that the Bank Account has been sorted out).
Cheadle & Tean Times – advert for Vacant Seat £21.60
Local World (Leek Post) – “ “ “ “ £30.53
Lengthsman’s Payment (Net)
Clerk’s Salary (Net)
Clerk’s Expenses inc Ink Cartridges £39.80
Old Hall Nursery – summer planting plus 3 x new tubs £522.00
L Malyon to reimburse from Chairperson’s Allowance for flowers &
Card for Mrs Stone’s 90th Birthday £22.25
J Hooley – 3 x mows £840.00
Ipstones Village Youth Society (IVYS) (3rd quarter grant) £562.50
Whittaker’s of Leek Ltd – 3 skips for 04/07/15 £147.84
H M Revenue & Customs re PAYE – 1st Quarter for 2015/16 £90.40
Ipstones Memorial Hall – Grant authorised under S19 £600.00
The date of the next meeting was set for Wednesday 22 July 2015 at 7.30p.m.
in the rear extension of Ipstones Memorial Hall
Since then an extra-ordinary meeting has been arranged for Wednesday 29th July 2015
at 7.30p.m. in the rear extension of Ipstones Memorial Hall