IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 28 October 2015 at 7.00p.m.
in the extension of the Memorial Hall, Ipstones
PRESENT: Councillors Linda Malyon (Chair), Heather Morris, Howard Mycock,
Sandy Richards, Barry Shuttleworth, Andrew Stevenson and Patrick Stimpson.
The Clerk, 1 Reporter, and 2 x members of the public
APOLOGIES: Councillors Philip Barks & John Williams
DISPENSATIONS: None received
DECLARATION OF INTERESTS: To be taken as they arise
147/15. MATTERS ARISING
a. Proposed extension to Foxt Churchyard: Cllr Malyon said she would enquire about planning application charges for them.
b. Japanese Knot Weed: Now that the first treatment has taken place it was agreed to monitor the growth and discuss in July, ahead of the second treatment in September 2016.
c. Bus Service through Foxt: It was noted that on at least a couple of occasions buses have been earlier than the scheduled time by 5 – 10 minutes and people have missed the bus through no fault of their own. It was also noted that some drivers are missing out Foxt and Whiston. Cllr Malyon said she will speak to the Bus Company about this.
d. Drainage issues outside Foxt Village Hall: The Clerk reported that the County Highways have asked for photographic evidence of the problem. It was agreed to ask Mr Holt if he can take a photo of the water on the road, as he raised the issue.
The minutes of the meeting held on Wednesday 7th October 2015
were agreed to be a true record
148/15. PLANS: The following planning applications had been received: –
SMD/2015/0639 Demolition of two farm buildings and erection of a single
dwelling with attached double garage on the site of a single dwelling with attached
double garage on the site of a proposed house approved under Application No.
DET/2014/0045 at The Hawthorns, 60 High Street, Ipstones. Cllr Stevenson
declared an interest in this agenda Item and took no part in discussion or decision.
The Chairman moved that Standing Orders be suspended to allow Mr W Leeson to
speak. Mr Leeson said that the ground area was smaller than the dwelling that
they have permission for. He said that he has spoken to his neighbours about the
new application. Standing Orders were resumed. Following a short discussion it
was proposed by Cllr Morris and seconded by Cllr Mycock to support this
application. This was agreed unanimously.
148/15. SMD/2015/00641 Two storey side extension (resubmission of SMD/2015/0263) at
1 New Cottages, Foxt. It was proposed by Cllr Morris and seconded by
Cllr Shuttleworth to support this application. This was agreed unanimously.
Notification of the following ‘refusals’ had been received: –
SMD/2015/0531 Construction of a detached 4 bedroom agricultural workers
dwelling (resubmission of SMD/2014/0793) at Field No 2247, Froghall Road,
SMD/2015/0545 Two storey side and rear extension and repositioning of vehicular
access at 92 Brookfields Road, Ipstones.
The Chairman moved that Agenda Item No 9 be taken next.
149/15. SWINGS FOR FOXT COMMUNITY AREA: Standing Orders were suspended to allow
Mr M Evans from Foxt to speak. Mr Evans explained that he works for the
Staffordshire Wildlife Trust and had been involved in taking down the ‘Youth
Shelter’ on Ipstones Recreation Ground. He said that some of the timber removed
from the Youth Shelter would be suitable as ‘balancing beams’ and ‘stepping
stones’ to put on the Foxt Community Area as an extra activity for children. He
also mentioned that it would be good to have a set of swings on the Community
Area. Standing Orders were resumed. A discussion followed and it was agreed to
make some enquiries regarding possible funding toward the cost of a set of two
swings. Following a discussion it was proposed by Cllr Morris and seconded by
Cllr Richards for Mr Evans to put the spare wood from the Youth Shelter as
‘balancing beams’ and ‘stepping stones’ at the bottom edge of Foxt Community
Area. This was agreed unanimously.
Cllr Mycock asked if the spare stone from the Youth Shelter could be used for
repairs to the Pinfold at Whiston. There were no objections to this – and Mr Evans
said that Staffordshire Wildlife Trust are also involved with this project so he thinks
that this can be arranged.
a. Village Lengthsman’s Report (September): Details of the report were noted.
b. SMDC re Planning Appeal against refusal of a Householder Application (App No SMD/2015/0263 a Two Storey Extension at 1 New Cottages, Foxt: This was noted
c. SCC re Stones on Verge outside Farley Cottage, Ipstones: An e-mail regarding this was read out and it was agreed to respond that although the Parish Council does not have any objection to the ‘plants’ on the verge as many other people have plants on the verges outside of their properties, so are happy for the plants to remain. Therefore the parish council does not wish to apply for a Licence to Plant.
However members of the parish council consider the stones on the verge to be a hazard and therefore for these to be removed ASAP.
d. Foxt Village Hall re Grant: The letter advised of a price for a defibrillator and training. Cllr Shuttleworth thought the cost was on the high side and so it was agreed to ask if they can get a couple more quotes and also to make enquiries with the West Midlands Ambulance Service and British Heart Foundation. This is to be discussed again at the next meeting.
e. Ipstones & Foxt Royal British Legion: An e-mail had been received regarding the cost of wreaths for the Parish Council. It was proposed by Cllr Stevenson and seconded by Cllr Richards to donate the sum of £165 under Section 137, miscellaneous payments, for the cost of replacement wreaths with the remainder going to the Poppy Appeal. This was agreed unanimously.
f. Rev Evans re Remembrance Services: Details of the Services were noted and the Chairman agreed to do the reading on behalf of the Parish Council. Cllr Mycock agreed to lay the Wreath at Foxt.
g. SMDC re Removal of Staffordshire Moorlands Recycling Sites: Details of this were noted.
h. Staffs Parish Councils Association: ‘Give parish Councils the Right to Appeal Planning Decisions’: It was agreed that the Clerk should sign the petition on behalf of the parish council and to let each member have a copy so that they can also sign the petition.
i. Community Council of Staffordshire re Best Kept Village Competition: A letter regarding next year’s best Kept Village Competition had been received. A short discussion was held and it was agreed to discuss and make the final decision when the actual entry forms are received in the New Year.
j. CVLLP & Support Staffordshire: An invite to a ‘get together’ for recipients of the CVLLP Grants had been received. Cllrs Malyon & Shuttleworth said they would go.
k. SCC re S115(E) Licence re Proposed Noticeboard at Foxt: The Licence had now been received so it was agreed that the Noticeboard can now be ordered.
l. Staffordshire Moorlands Parish Assembly re Local Plan and Neighbourhood Planning Update (22/10/15): It was agreed to pass this report around members (or forward the report via e-mail) for them to look at.
m. Other circulars, leaflets etc
SPCA – Councillor Training Course
SPCA – Training Course – Avoiding Pit Falls of VAT
SPCA – Various Bulletins
SPCA – Clerks & Councils Direct
151/15. ANNUAL REVIEWS:
a. RISK ASSESSMENT: It was agreed that there is no need for any changes to the Risk Assessment.
b. AUDIT/FINANCIAL REGULATIONS: It was agreed that there is no need for any changes to the Audit/Financial Regulations.
c. CEMETERY FEES: It was agreed not to increase the fees this year.
d. It was agreed to appoint Elizabeth Thompson as the Independent Internal Auditor.
e. PAT Testing – it was agreed to leave this until the spring
f. Mowing Contracts for 2016/2017 Seasons: it was agreed that the current specifications are fine and to obtain quotes as per the specifications.
g. Monthly Skips – for financial year 2016/17: It was agreed that subject to permission being obtained from the County Council to continue with Whittaker’s of Leek Ltd, as members feel that they provide a good service and go above and beyond what is required of them on many occasions when the skips are overloaded and taking away the extra rubbish.
152/15. QUOTES FOR RESURFACING PUBLIC BRIDLEWAY/FOOTPATH NO 102 (Church
Lane to Belmont Road): Two quotes had been received (one had not responded).
Following a discussion it was agreed unanimously to select the cheapest of the
two quotes top do the work. It was also agreed speak with the chosen contractor
and ask about putting two posts, one either side of the path to prevent vehicles
from driving along the path, but allowing access for horses and pushchairs. This is
to be confirmed with the County Council’s Public Right of Way Department.
153/15. PROPOSED REPLACEMENT MEMORIAL TREE FOR FOXT: There had been no
suggestions from the residents of Foxt for the location of the tree. (An article had
appeared in the Foxthound) Following a short discussion it was agreed that
Cllr Mycock ask Mr G Bean if it could be placed somewhere in the proposed new
extension to the Churchyard.
154/15. MEMORIAL HALL GRANT FOR 2016: Following a discussion in which several
members expressed that they did not agree for the parish council to pay for the
mowing of the Recreation Ground it was proposed by Cllr Morris and seconded by
Cllr Richards to increase the grant to £700 in order to cover the cost of mowing
for 2016 and then for the Memorial Hall to pay their own mowing invoices. (The
increased grant to also include the grant for Foxt Village Hall). This was agreed
155/15. EPICORMIC GROWTH ON CEMETERY TREES (Lime Trees): It was agreed to ask
Mr Hooley if he can cut the epicormics growth from the trees and ask how much he
156/15. COMMONWEALTH FLAG: Cllr Shuttleworth said he had put this on the agenda as
he thought it might be a nice idea to fly a Commonwealth Flag on Commonwealth
Day. Following a short discussion it was agreed not to pursue this.
157/15. UPDATE ON MEMORIAL HALL PROJECT: Cllr Shuttleworth explained that the Plans
have now been submitted to the District Council. He added that damp proof work
on the south wall has now been completed.
158/15. UPDATE ON NEW YOUTH CLUB: Cllr Malyon reported that the Committee is now
setting dates for regular Committee meetings and are sorting out having official
minutes of the meetings. It was noted that they are still short on volunteers to
help on Youth Club nights. It was agreed to release the cheque for
the last quarter of the grant allocated by the parish council for 2015 and to remind
them that they will now need to raise money to pay for a qualified Youth Leader.
159/15. HIGHWAYS: The following matters were reported: –
a. Over hanging Tree, Park Lane: Cllr Stimpson reported that this has not yet been attended to. It was agreed to chase up on this.
b. Pot Hole Brookfields Road, (on edge of road by the Old School Car Park): It was agreed to report this to the Highways Authority.
c. Street Light M3, Brookfields Road: It was agreed to report that the light is out.
d. Church Lane (at junction with Froghall Road): it was agreed to report a large pothole in the middle of the road.
e. Road Signs: It was agreed to ask the Lengthsman if he can check and clean any dirty road signs.
160.15. ANY OTHER BUSINESS DEEMED URGENT:
a. Hedge, Red Lion Bank: It was agreed to ask the Lengthsman if he can clip the sections where the ‘hedge cutter’ could not get to.
161/15. QUARTERLY ACCOUNTS REPORT: members had received a copy of the report, and
the latest Bank Statements were available for inspection. It was agreed to accept
the quarterly accounts report as a true record.
162/15. ACCOUNTS FOR PAYMENT: The following accounts were agreed for payment: –
Lengthsman’s Monthly Payment (Net) 120.55
Clerk’s Salary (Net) 600.00
Clerk’s Expenses Inc. Ink Cartridges 32.41
Ipstones Memorial Hall – Rent for hire of Hall for Doctors’ Surgeries 650.00
Ipstones Memorial Hall – Rent for meetings 52.50
J Hooley – for 2 x mows 560.00
Douglas Macmillan Hospice – donation – S137 Misc Payments 200.00
Ipstones Village Youth Society (IVYS) – last quarter of grant allowed
For 2015 –Authorised under S19 – Miscellaneous Provisions
Whittaker’s of Leek Ltd – for hire of 3 x skips for 07/11/15 165.84
Ipstones & Foxt RBL for purchase of wreaths & Poppy Appeal – S137 Miscellaneous Payments
The date of the next meeting was set for Wednesday 25th November 2015
at 7.00p.m. in the Rear Extension of the Memorial Hall, Ipstones