IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 16 January 2019 at 7.00p.m.
in the Blore Suite at Ipstones Memorial Hall
PRESENT: Councillors Philip Barks, Heather James, Linda Malyon (Chair), Howard Mycock, Sandy Richards, Barry Shuttleworth, Andrew Stevenson & John Williams. The Clerk. County Councillor G Heath and 5 members of the public.
APOLOGIES: Councillor Patrick Stimpson
DECLARATION OF INTERESTS: To be taken as they arise.
DISPENSATIONS: It was agreed unanimously ‘that a general dispensation be granted to all serving members of Ipstones Parish Council under section 33 (2) of the Localism Act 2011, for the setting of Annual Precept’. No other requests for dispensations had been received.
The Chairman moved that Agenda Item 12. ‘Consultation re Proposed upgrade to a Bridleway PFP No 28 (Church Lane) to PFP No 29 (Sharpecliffe Lodge)’ be taken first.
01/19. ‘Consultation re Proposed upgrade to a Bridleway PFP No 28 (Church Lane) to
PFP No 29 (Sharpecliffe Lodge)’: Cllrs James and Cllr Barks declared a prejudicial
and personal interest in this agenda item and only took part in the open part of the
meeting. The Chairman suspended Standing Orders to allow members of the
public to speak.
Mr H said that his mother owns the lane and has given permission for a few local
horse riders to use the lane and there have been no problems with this. They have
had trouble with motorbikes using the lane. There is now a gate on the lane which
is sometimes locked. Mr H said that it is Mrs H’s private lane so why should people
now try to change it. Cllr James informed members that not all people with land
connected with the route had received letters about the consultation and those
that had had only received them 2 weeks ago even though the date on the letter
was 20 December.
County Councillor Heath said that the danger is that if lane is upgraded to a Bridle
Way, if it then goes on a list it could result in large numbers of riders using the
lane/route. She added that some of the people who have completed the forms
claim to have ridden the route for over 20years. Cllr James informed the parish
council that she has ridden the route with the landowner’s permission and that it is
not very nice route to ride due to the nature of the hardcore and queried who
would be responsible for maintaining the route should the upgrade go ahead as
the parish council could not afford to do so, and it would be abusing the
Landowners goodwill if they were expected to maintain the lane/route. She added
that the Lane is much busier now with large farm vehicles using it and that there
would be no places to pass if a tractor met a horse rider. Another Gentleman
added that the County Council have not made a site visit. Mrs H said it is not safe
for riders at busy times of the year when the farmers are silaging and are back and
forth up/down the Lane.
It was proposed by Cllr Malyon and seconded by Cllr Stevenson to write to the
County Council and ask that all Landowners are contacted and given the full 21 day
consultation period and that they postpone the date that it goes before the Panel
and that the Panel hold a Site Visit before making any decisions. This was agreed
with 6 votes in favour and none against.
02/19. MATTERS ARISING
- Width Restriction for Cart Lane: It was agreed that a formal request should be made for a width restriction to be introduced in Cart Lane.
- Buses: Representatives from Aimees Buses had not been able to attend the proposed meeting on 9 January, so it had had to be cancelled. It was agreed to ask Aimees if they would suggest a few dates and if they do go from there.
- ‘Lollipop’ people: it was noted that there is to be a march in Stafford against the cutting of the School Crossing People.
- Lease for Garden Plot in Brookfields Road: The second Lease had been returned and was signed.
- Survey re Doctors’ Branch Surgeries: Cllr Malyon reported that the Doctors have now seen the results of the survey and the Ipstones Representative on the Patients Panel is going to get some dates from the Doctors as to when they will meet with a few parish councillors.
- Froghall Wharf: Cllr Malyon reported that she and Cllr Stimpson had met with representatives from the County Council and the local business and something might be able to be done regarding creating some extra car parking spaces. The County Council might be willing to donate some hardcore.
03/19. PLANS: The following planning applications had been received: –
SMD/2018/0762 Proposed Single storey side/rear extension at Farley Cottage,
School green, Ipstones. Following a discussion, it was proposed by Cllr James and
seconded by Cllr Stevenson to recommend refusal of this application as the
proposed extension is not in keeping with the rest of the Cottage or that part of
the village where they are all old properties. This was agreed unanimously.
SMD/2019/0003 Proposed Attic Conversion & 4 small heritage grade roof lights
to rear of the property at Blackbrook Farm, Ellastone Road, Winkhill. Following a
discussion it was proposed by Cllr Shuttleworth and seconded by Cllr James to
support approval of this application.
- TH re Cutting Back Trees near Foxt Crossroads: An e-mail had been received thanking the parish council and the Lengthsman for the cutting back of the trees/shrubs on the Park Nook side of the Foxt Cross Roads.
- Inspector Thorley, re Noise Issues at the Greenman at Bottomhouse: A reply included that there are limitations as to how this annoyance can be dealt with as it is not a licensed premises and that he believes that he is right in thinking that that it is an intermittent issue and not something which takes place every day or weekend. He went on to say that he could not guarantee an increased Police presence and recommend that the times and dates of any incidences are recorded, and the information passed on the Officer assigned to the area. It was agreed to forward a copy of the e-mail to Mr C.
- Leek Town Council re Public Meeting re Leek Moorlands Hospital: Notification had been received of this meeting which unfortunately clashed with tonight’s meeting.
- Staffordshire community Foundation re Best Kept Village Competition: Following a discussion it was proposed by Cllr Shuttleworth and seconded by Cllr James not to enter the competition this year.
- NALC/SMDC re Local Elections: Details of the timetable had been received along with notice of two briefing sessions for potential candidates at the District Council Offices (6th & 12th March), had been received.
- Lengthsman’s Report (November & December): details were noted, and it was noted that there is an animal possible a badger or fox digging holes on the Foxt Community Area. Members agreed that this will need to be monitored but didn’t know how it could be stopped.
- DougieMac re Business Partnership Lunch: Details noted
- Other circulars, Newsletters & Bulletins: –
SMDC re Scam Awareness – report on a presentation made at the SM Parish Assembly
SPCA – Weekly Bulletins – 22/11; 2911; 6/12; 13/12; 20/12; 27/12; 3/01 & 10/01
05/19. LENGTHSMAN’S SCHEME FOR 2019/2020: Following a discussion it was proposed
by Cllr Shuttleworth and seconded by Cllr Barks to continue with the Lengthsman
Scheme and to prepare a Contract for the forth coming year. This was agreed
06/19. TRAINING FOR LENGTHSMAN/VOLUNTEERS: An updated quote had been received
From W & W Training Ltd which was £1215 plus VAT and Registration Fees. The
Clerk said that W & W Training Ltd are opening a Training area in Cheadle in next
couple of months so if preferred the training could take place there. Cllr Williams
thought that both the Volunteer mowers at Foxt are now willing to attend the
training subject to being free when the training occurs but he will speak to them
again. Following a discussion when it was agreed that the Training is required for
the Lengthsman as an employee it was proposed by Cllr James and seconded by
Cllr Richards to go ahead with the training, but for the Clerk to confer with
Cllr Williams when he has spoken to the volunteers again. This was agreed
07/19. RISK ASSESSMENT ON 33 MATURE LIME TREES AND 7 OTHER TREES IN CEMETERY:
Two quotes had been received (from five Tree Surgeon companies contacted).
Both quotes were for the same amount of £300 plus VAT. The Clerk informed
members that both companies had carried out work on behalf of the parish council
in the past. It was proposed by Cllr Shuttleworth and seconded by Cllr James to
instruct Hamps Valley Ltd to carry out the Risk Assessment Survey on this occasion
as the quote was more detailed.
08/19. MOWING EQUIPMENT SERVICING: There were two verbal quotes. It was proposed
by Cllr James and seconded by Cllr Stevenson to accept the lower quote which was
from the Countrystore in Ipstones. This was agreed unanimously.
09/19. ANNUAL PRECEPT: Members had each received a copy of the calculation of the
estimated YE balance and estimated expenditure for the year 2019/2020 (based on
current year’s expenditure and other planned expenditure. The Clerk pointed out
that it will be an election year which could incur extra costs (In 2015 Election costs
were £2351 without an election being held in Foxt). Other potential expenditure not
considered in the calculation were possible Pruning/Pollarding of trees in the
Cemetery. Contribution toward Bus Services – but following discussion the feeling
was that this would be very costly and would be an ongoing expense (at the current
time there is no indication as to how much would be required to subsidise key Bus
Services). It was agreed to increase the Chairman’s Allowance to £350. Following a
discussion it was proposed by Cllr Barks and seconded by Cllr Stevenson to ask for a
precept of £23409.00 which would be 0% increase. This was agreed unanimously.
10/19. SPECIAL AWARD: Cllr Malyon moved that the parish council put forward a
gentleman for an award for rescuing a young person from a house fire. It was
agreed to write to the Commissioner for Police – Fire & Rescue – Crime.
11/19. GRANT RE WW1 ‘100 year’ COMMEMORATIONS: The Clerk reported that the
money had now been received from the Hall Committee and that she had spoken to
the District Council who have said that the money was intended for events that lit
a Beacon or other form of light i.e. Candles, bonfire etc. He said that the money
could be paid in retrospect to those organisations who had organised an event.
It was also noted that a report would need to be submitted to the District Council as
to how the money was spent. Cllr Malyon reported that there had been an event in
the Memorial Hall and one in Foxt and said she would speak to the District Council
and write reports on the events. It was agreed to leave allocating the money until
the next meeting.
12/19. HIGHWAYS – the following matters were reported: –
- Pot Holes near to Ipstones Park Farm (Foxt End)
- Pot Hole near Church Barn, Church Lane
- Casey Bank is in a very rough condition
- It was reported that the water problem at Above Church was still a problem, but previous investigations had been inconclusive as to where the water is coming from – it could be natural drainage from surrounding fields especially as years ago there used to be several ponds in the area that have since been filled in.
- Blocked Grids – it was noted that there are a number of blocked grids around the parish – the Lengthsman had given the Clerk a list.
- Stile behind near the Old Vicarage/Church is in need of repair – it was agreed to write to the Diocese as they are the Land Owner.
- Cllr Williams reported that there is barbed wire across the top of a stile in the Foxt area – this is to be reported to the County Council
13/19. ANY OTHER BUSINESS DEEMED URGENT
- Foxt Community Area: The Lengthsman has reported that there is something, possibly a badger or a fox digging holes in the Community Area.
- Storage Space: The Clerk reported that the parish council will no longer store items in the loft space at the Fire Station and that it is currently temporarily being stored in a secure storage unit at the Fire Station. The Clerk said she will gradually go through it all as some of it could now be shredded.
14/19. ACCOUNTS FOR PAYMENT: the following accounts were authorised for payment: –
|Lengthsman’s Payment (Net)||182.16|
|Clerk’s Salary (Net)||630.00|
|Staffordshire farm Supplies Ltd PPI Gloves for Lengthsman||9.49|
|Lengthsman’s Payment (Net)||182.16|
|Lengthsman’s Expenses (59 miles @ 0.45 inc 2 trips to Leek Tip)||31.05|
|Clerk’s Salary (Net)||630.00|
|Clerk’s Expenses (Including Ink Cartridges)||43.10|
| L Malyon to reimburse for card & Gift for a Diamond Wedding
|Ipstones Memorial Hall – rent for Doctors’ Branch Surgeries||300.00|
|Ipstones Memorial Hall – for hire of Hall for meetings||53.00|
|ICO – Annual Fee re GDPR||40.00|
| Churnet Valley Farmers (to replace Cheque no 003016, which
has not been presented and is now out of date
The date of the next meeting was set for Wednesday 20 February 2019 at 7.00 p.m.
In the Blore Suite at Ipstones Memorial Hall