IPSTONES PARISH COUNCIL
Minutes of the normal meeting held on Wednesday 21 November 2018 followed by minutes of the extra ordinary meeting held on Wednesday 7th November 2018
IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 21 November 2018 at 7 p.m. at Foxt Village Hall
PRESENT: Councillors Philip Barks, Heather James, Linda Malyon (Chair), Howard Mycock, Sandy Richards, Andrew Stevenson, Patrick Stimpson & John Williams. The Clerk, 1 x Reporter and two members of the public.
APOLOGIES: Councillor Barry Shuttleworth
DECLARATION OF INTERESTS: It was agreed to take as they arise.
DISPENSATIONS: None received
It was proposed by Cllr James and seconded by Cllr Barks to approve the minutes of the meeting held on Wednesday 24 October 2018 as being a true record.
This was agreed unanimously.
135/18. MATTERS ARISING
- Remembrance Day: Cllr Malyon thanked members who had attended the Remembrance Day Services and Cllr Stevenson for doing the reading.
- Hedge at 68 Church Lane: Cllr James said she had spoken to Mr G and that’ll has said he will deal with it.
- Rubble in Cemetery: The Clerk reported that the Contractor had been notified to carry out the work.
- Extra-ordinary meeting of Wednesday 7th November 2018 when Guest Mr Ellis the Police – Crime-Fire Commissioner had attended: It was noted that this had gone well and agreed that the minutes of meeting as being a true record.
136/18. The Chairperson welcomed County Councillor G Heath who had been invited to
the meeting. Matters discussed were: –
- Cart Lane: Members asked if it would be possible to have a ‘width restriction’ on Cart Lane as it is only suitable for cars. County Councillor Heath replied that she thinks the County Council would say that the existing sign ‘Not suitable for HGV’s’ is fine. CC Heath said that she has no funds left until next April.
- Signage for the School & Tiny Tots: Cllr Malyon said she had been approached by the School & Tiny Tots who asked if it would be possible to have a sign at either end of the Village so that people passing through would know that they are in the village. Following a discussion, it was decided that too many signs at the entrance to the village would look cluttered and would also set a precedent. If it was a ‘Brown’ sign, then they would have to pay for it. CC Heath said that a solution would be to approach a private land owner and ask if they could put a sign in on their ground – she said this would be a quicker and cheaper solution.
- Local Bus Services: Cllr Malyon advised CC Heath that Ipstones are trying to get a meeting with Aimees, and representatives from Leek & Cheadle Town Councils & Kingsley Parish Council to see if there is anything that can be done and if other Town/Parish Councils are willing to support the local bus service. It was also noted that ‘Bus Passes’ cannot be used before 9.30a.m. It was agreed to arrange a meeting to discuss the Leek to Cheadle Bus Service for Wednesday 9th January 2019 at 7p.m. and to see if the Sunday School Rooms are available. Representatives from Cheadle TC, Leek TC, Kingsley PC and Aimees Buses are to be invited
- Lollipop People: CC Heath mentioned that some parishes in the South of the County, who have quite a big precept are considering contributing to the cost of keeping School Crossing People in their own areas. It was noted that Ipstones has not had a ‘Lollipop Person’ for a while.
The Chairperson thanked County Councillor Heath for coming along to the meeting.
137/18. PLANS: The following planning application had been received: –
SMD/2018/0652 & SMD/2018/0653 (Inc Listed Building Consent) Demolition of rear two storey element forming squash court and part erection/demolished adjoining section, together with part single storey forming old living room area and formation of terrace area at Sharpcliffe Hall, Bradshaw Lane, Ipstones.
Following a discussion, it was proposed by Cllr Stimpson and seconded by Cllr James to support approval of this application. This was agreed unanimously.
SMD/2018/0697 Proposed two storey extension to form bathroom, garage, WC and additional bathroom at Oakleigh, Park Lane, Ipstones. Following a discussion it was proposed by Cllr Stevenson and seconded by Cllr Stimpson to support approval of this application. This was agreed unanimously.
138/18. PROPOSED TRAINING FOR LENGHTSMAN & VOLUNTEER MOWERS: The Clerk reported that she had looked if there was any online training that covered what the Lengthsman does and for mowing and strimming but could not find anything. She reported that some of the Colleges do training for Hand pushed Mowers and Strimmers but that they are separate courses and the cost would be per Individual per course. Having spoken to the District Council they did have a training course coming up, but it did not cover a lot of what the Lengthsman does and did not include mowing equipment. The County Council said their contractors just do training for their own staff. In the circumstances it was agreed to get an up to date written quote from W & W Training as they would cover all aspects of the Training.
- A Thankyou card had been received from Mr & Mrs F, for the gift they had received on the occasion of Mr F’s 90th
- SCC Re Foxt Bank: An e-mail had been received from Technical Review Officer which said that “he along with the Northern Area Pavement Engineer had visited the site 11 October and they believe that the movement is a very deep seated in the ground making any permanent solution most unlikely. Our most likely action will be to undertake some patching to the failed areas undertaken with an asphalt laying machine to re-establish the shape. We acknowledge that any repair work will in time start to move and fail at this location which means that we will more than likely have to undertake the process again in the future. I currently do not have any timescales as to when works will commence, however we will continue to monitor the location in the meantime. I would like to think we will be on site in the next few months”. It was reported that the road by the Lime Kilns is also cracking and the edge of the road falling away and agreed to notify them of this.
- Continuing noise disturbance at the Greenman Bottomhouse: A letter had been received from a local resident reporting noise disturbance from the Greenman at Bottomhouse. It was agreed to write to the local Police Inspector regarding this and asking if it they can carry out extra patrols around Bottomhouse on weekend nights.
- Leek Town Council re Leek Moorlands Hospital: The e-mail advised that they have formed a working Party and that several meetings had been arranged. Cllr Malyon reported that the working party is working quite well but said there needs to be more support from parish councils.
- Moorlands Radio ‘What’s on’ and Interviews: The e-mail advised that they do community ‘What’s on’ adverts for free.
- Support Staffordshire VCSE Forum Invitation: Dates of the Forms were noted.
- Karen Bradley MP: Details of a ‘Senior Tea Dance’ had been received. This was displayed on the Notice Boards.
- Other Circulars, Bulletins etc: –
SPCA – Bulletins for 25/10/18; 01/11/18; 08/11/18 & 15/11/18 SPCA – Annual Report & Accounts Clerks & Councils Direct – November Issue CPRE – Countryside Voice – Winter Issue CPRE – Field Worker – Winter Issue
140/18. SURVEY FOR BRANCH SURGERIES AT IPSTONES MEMORIAL HALL/WELL STREET
MEDICAL PRACTICE: It was agreed to forward the results to the Well Street Medical Practice via a representative for the Patients Group and to then invite the Doctors to meet with parish councillors.
141/18. GARDEN PLOT LEASES: One signed lease had been returned and was signed by two members.
142/18. CAR PARK, FROGHALL WHARF: Cllr Malyon reported that there is to be a meeting next week so she will know more after that.
143/18. REMEMBRANCE SEAT: Cllr Malyon had seen a Remembrance Seat that would commemorate the 100th Anniversary of the end of WW1 and wondered if the parish council could buy one for Ipstones & Foxt. The cost of the seat is £647 but she knows someone who might be able to make a similar seat. It was agreed to wait to see if the local person could make a similar seat and if so, how much it would cost before deciding.
- Church Lane: Cllr Stevenson said that they had made a good job of the ‘patching’ that had been carried out recently.
- It was noted that some Pot Holes in Brookfields Road had been repaired but they had not done any in Barley Road or Regent Court.
- B5053 Onecote Road – it was noted that the small but deep pot hole on the approach to Newhouse Farm had not yet been repaired.
145/18. ANY OTHER BUSINESS DEEMED URGENT
- Consultation of Landscape Review for Areas of Outstanding Natural Beauty: Cllr Williams said that there is a website for comments, but it closes on 18 December. It was agreed for the Clerk to put comments on that the parish council support the Churnet Valley to be an AONB.
- Grant for WW1 100th Anniversary Grants: Cllr James said she had seen an article in the paper regarding a grant of £435 toward the cost of events relating to the 100th Anniversary of the end of WW1 and wondered why Ipstones PC had not had this grant. Cllr Malyon said that she had applied for the grant but due to a mix up it had gone to the Memorial Hall’s Bank Account. Cllr James asked why it had not been discussed at parish council meeting or with RBL and she said the grant was to be used for events running up to 11 November. Cllr James added that other parishes had done so much to commemorate the 100th Anniversary of the end of WW1. Cllr Malyon said it had been a simple mistake and that the money was still in the Memorial Hall’s Bank Account. It was proposed by Cllr Stevenson and seconded by Cllr Stimpson to ask the Memorial Hall to pay the money to the parish council and check what can be done now. This was agreed.
146/18. PRECEPT: The Clerk reminded members that the precept would have to be set at the January meeting so they need to think if there are any projects etc that they may want to consider to be included in the precept.
147/18. CHAIRMAN’S ALLOWANCE: The Clerk reported that the Chairman’s Allowance fund was getting low. It was agreed to top the Chairman’s Allowance by £100.
148/18. QUARTERLY ACCOUNTS REPORT (July to September 2018 inclusive): Members had received a copy of this and the Bank Statements were checked against the Bank Reconciliation. It was agreed to accept the report as a true record.
149/18. ACCOUNTS FOR PAYMENT: it was proposed by Cllr Stimpson and seconded by Cllr Stevenson to authorise the accounts listed below for payment. This was agreed unanimously: –
|Lengthsman’s Payment (net)||182.16|
|Clerk’s Salary (Net)||630.00|
|Clerk’s Expenses inc Ink Cartridges||29.48|
|L Malyon to reimburse from Chairman’s Allowance for card & Gift for a (90th B’day)||
|E-on Street Light Maintenance (for Light at new Cottages)||91.99|
|Staffordshire Farm Supplies Ltd for Weed killer for Lengthsman||45.00|
The date of the next parish council meeting was set for Wednesday 16th January 2019
at 7p.m. in the Blore Suite at Ipstones Memorial Hall
Minutes of the extra-ordinary meeting held on Wednesday 7th November 2018 at 7.30p.m. in the Blore Suite at Ipstones Memorial Hall
PRESENT: Councillors Philip Barks, Heather James, Howard Mycock, Barry Shuttleworth,
Andrew Stevenson (Chaired Meeting), Patrick Stimpson & John Williams.
Guest Mr Matthew Ellis, Commissioner for Police – Fire & Rescue – Crime (for
Staffordshire), Mr Ellis’s Assistant, The Clerk, 1 reporter & 7 public.
APOLOGIES: Councillors Malyon & Richards
Cllr Stevenson welcomed Mr Ellis who had been invited to the meeting.
Mr Ellis explained that he had taken on the role of Commissioner to the Fire & Rescue Service three months ago but had been the Commissioner for Police and Crime since 2013. He said that financially it is extremely difficult. He said that prior to taking over the role of Commissioner for the Fire & Rescue Service a lot of new Fire Stations had been built using PFI’s and that he is now renegotiating terms of the PFI’s. he said that he is still learning about the Fire & Rescue Service but feels that he can make improvements. He said that Ipstones Fire Station is safe, and he promotes that it is shared with the local Community Police. He explained that he would be keeping the budgets for the Police and the Fire & Rescue separate.
Mr Ellis said that there are some very difficult times ahead for the police budget as the Government had got the sums wrong on pensions and he now must find an extra £9 million and he is not impressed by the timescale given to sort this out.
Because a lot of money had been taken out of Policing he had to ‘precept’ for extra funds to get extra Police Officers.
He said that for the first time ‘online’ crime had overtaken ‘physical’ crime, that there has also been an increase in domestic abuse cases which he has worked on to deal with this appropriately – he thought that this is why more cases of domestic abuse are now being reported. He said that in the ipstones/Cellarhead area crime had fallen in 7 categories, but vulnerable crime had increased such as fraudsters and scams. Mr Ellis then invited questions: –
- Cllr Stevenson asked how Mr Ellis is involved with day to day Policing i.e. the travellers that had recently parked on Cheadle Car Park?
- There is a clear procedure for the Police to go through and the Travellers are a difficult issue as if on privately owned land the Police cannot get involved until a Court Order has been obtained by the landowner. He said that sometimes the travellers will move on if asked to do so but more increasingly now the Local Authorities and or Social Services will visit them, which often prompt them to move on.
Q Cllr James asked what his plans are for the Fire & Rescue Service
- Mr Ellis said that there is a massive deficiency in ‘retained’ Fire Officers, but he is putting several actions in place to try to get the Retained Service back to where it should be. He said he is still learning about the Fire & Rescue Service and of the 75% of the Stations he has visited a lot of them are undermanned. He said he has some tidying up to do but he thought the Fire Service seems very competent and doing a good job.
Cllr Stevenson added that Ipstones Fire station is very important to the people of Ipstones to which Mr Ellis stated that he has no plans to close any rural Fire Stations
Q Cllr Barks said that he had read that crime had risen by 11% and that 500 Police Officers had been cut.
- Mr Ellis said that in 2011/2012 360 Police Officers had been lost but since he had taken post in 2013 only a further 61 Officer had been lost.
Cllr Barks then asked if Mr Ellis thought that an increase in crime rates is a direct result with funding cuts
- Mr Ellis said yes it does have an effect and it doesn’t help that 13 new crimes have come onto the statute books and the increase Cyber Crime which is often operated from abroad. He said he doesn’t expect to get any extra funding so will try to raise money locally but hopes that the Government doesn’t try to say what it is spent on. He said if he gets any additional money, he intends to spend it on extra officers.
Mr Ellis said for local issues such as anti-social behaviour he would suggest the Neighbourhood Panels and to speak to Town & parish Councils to get the Local Police Commander along. He said he wants to see Local Policing in Local Areas and more local people on the safer Neighbourhood Panels, which he said the Staffordshire Moorlands panel has vacancies at the moment. Mr Ellis said that the Safer Neighbourhood Panels get £10,000 of funding from the District Council to help run them.
Q Cllr Stevenson asked about Police using body cameras. Mr Ellis said they have been a good thing and they are now introducing a 2nd Phase with better cameras.
- LN asked about there being no Police Cover after midnight in Leek and it is taking time for Police Officers to get into Leek and then them having no knowledge of the area. (An incident was referred to). Mr Ellis asked LN to contact his Office and then he will investigate the incident and get back to LN.
- Mr D asked about the drugs issues
- Mr Ellis replied that drugs are a big issue to which there is no easy answer – and that if anyone had any ideas they would be gratefully received. He feels that there needs to be more money invested in the prevention of drug use. He said it is difficult to enforce the way out of the drug issue as while there is a demand it is difficult to stop.
- Cllr Stevenson ask about the SPACE programme
R Mr Ellis said that the programme was brought back in 2015 when it had been hoped that the uptake would be 5000 but they had 7000. He said they have set an ambition for 25000 places. He said that there is evidence that anti-social behaviour falls while the programme is running so they hope to roll it out to other School holidays. He added that the Police cadets is also doing well and that it is turning young people’s lives around.
Mr Ellis went on to say that he thinks that all Services should be more joined up and he thinks that this will happen and that it makes sense for Services to utilise the same building to cut back on costs. He said that Policing has got to change with there being more online crime. He said doesn’t think that the Police or Fire Service should be regionalised as it would be less ‘local’.
Cllr Barks asked Mr Ellis about the grass fires to which Mr Ellis said that he was impressed how well the Fire Fighters dealt with the grass fires.
Mr Ellis concluded that he thinks it saves money by both services being together.
Cllr Stevenson thanked Mr Ellis for coming to the meeting.