IPSTONES PARISH COUNCIL
Minutes of the meeting held on Wednesday 31 January 2018 at 7.00p.m. in the Chapel Rooms, Ipstones
PRESENT: Councillors Philip Barks, Linda Malyon (Chair), Howard Mycock, Sandy Richards, Andrew Stevenson, Patrick Stimpson & John Williams. The Clerk & I x Reporter.
APOLOGIES: Councillors James & Shuttleworth.
DISPENSATIONS: No requests received.
DECLARATION OF INTERESTS: To be taken as they arise.
It was agreed that the minutes for the meeting held on Tuesday 9th January 2018 as being a true record.
14/18. MATTERS ARISING
- Pot Hole bottom of Clerk’s Bank and Pot Hole, Belmont Road (Nr junction with Noonsun): It was noted that these pot holes have not yet been repaired and agreed to chase up on the matter as the pot holes are both large.
- Master of the Hunt: Cllr Malyon reported that she had spoken to both the Joint Masters of the Hunt and they say that the Hunt won’t be coming to Ipstones for about 12 Months. She had also spoken to Sgt Bland who said he will be following up on the People on foot who use guns.
- Precept: Cllr Barks said he did not agree that the precept had been increase. Cllr Stimson said that with SCC & SMDC cutting back on services at least the parish precept is spend in the parish.
15/18. PLANS: The following planning applications had been received: –
SMD/2017/0810 Replacement Single Storey Domestic Garage (Re-submission of SMD/2016/0797) at Park Green Farm, Foxt Road, Foxt. Following a discussion, it was proposed by Cllr Stimpson and seconded by Cllr Mycock to support approval of this application. This was agreed unanimously.
DET/2018/0004 Livestock Building Lean-to at Bottomlane Farm, Bottom Lane, Ipstones. It was proposed by Cllr Stimpson and seconded by Cllr Williams to support approval of this application. This was agreed unanimously.
County Councillor Gill Heath: An e-mail advised that she had spoken to the Area Manager and reported the poor job made on Shay Lane and said the work for Bottomhouse Cross Roads is scheduled for the spring.
- SCC re Hardcore for PFP 102: An e-mail advised that they currently have some 20mm granite available that would be suitable for the path. It was agreed that this would be ok. Cllr Stimpson said that he has a ‘Wacker Plate’ that the Lengthsman can borrow.
- Community Council of Staffordshire re Diary of Events: it was agreed for the Clerk to complete this form and if any members know of any events then to let the Clerk know.
- SMDC re Leek Funding Fair: Details of this were noted.
- Big Things re a competition for local communities and art projects: Details of this were noted.
- SCC re Staffordshire in the Great War Conference: Details of this were noted.
- SCC re Temporary Traffic Regulation for Road Closure at Foxt Road (near Foxt Cross Roads) from 27 February to 1st March with work commencing on or as near to that date as possible.
- NHS Midlands & Lancashire Commissioning Support Group re Incident of Ambulance delay to an incident on New Year’s Eve and delays in A & E. It was noted that they are looking into this and will respond within 40 days.
- SCC re Public Consultation on proposed change of Speed Limit to ‘50’ mph on the B5053 at Bottom House: It was noted that this proposal has gone out to public consultation.
- Other Newsletters, Circulars etc
SPS Association – weekly Bulletins Canal & river Trust – Booklet on ‘What your local waterway can do for your community
17/18. RISK ASSESSMENTS/TRAINING FOR LENGTHSMAN AND VOLUNTEERS MOWERS:
Cllr Stevenson declared a prejudicial interest in this. The Clerk had a few ‘Risk Assments that she had downloaded from the internet that were passed around. There had been one quote for Training for the Lengthsman which could also include the Volunteers. It was agreed to look for other quotes.
18/18. NEW DATA PROTECTION LAW (coming into force on 25 May 2018): The Clerk reported that she had phone the information Commissioners help line and it appears although ‘online questionnaire’ stated that the parish council does not currently should be registered for Data Protection, they advised verbally that the parish council should be registered. In the circumstances the Clerk had completed an application form. The Fee is £35 per annum. The Clerk reported that the Staffs Parish Councils’ Assc is still waiting to hear if the County Council are going to offer the service of a Data Protection Officer for parish councils (fee would be charged). They expect to know in next few weeks. It was agreed to discuss again at the next meeting.
19/18. CONSULTATION ON THE FUTURE OF THE LIBRARY SERVICE: Members had had details of the Consultation. It was agreed that as the travelling Library Service would continue in the Ipstones Parish there was no need to make comment.
20/18. REGISTERED RIGHTS OF WAY: Cllr Malyon reported that she has become aware of the need to register some footpaths within next couple of years. The Clerk said she has not received any information on this. It was agreed to find out what it is all about.
21/18. REPLACEMENT/REFURBISHMENT OF PLAY EQUIPMENT ON THE MEMORIAL HALL
PLAY AREA: Cllr Malyon explained that some of the play equipment does not comply with current legislation (the slide) and that the Zip Bar is broken and that the other equipment needs some refurbishment such as painting/swing seats need replacing. She said that the Hall committee would also like to include a piece of equipment that is suitable for disabled children as they currently do not have any. (Possibly a Basket Swing). Cllr Malyon stated that the Hall Committee have some funds toward the cost but are considerably short of the quote received. She said that they are looking into other grants for this project but asked if the parish council would consider making a grant/donation toward the project. Members did not make a decision about this but agreed to bear in mind.
22/18. HIGHWAYS: The following matters are to be reported or chased up on.
- Ipstones Edge (near Cross Roads): Cllr Barks reported that there is a large pot hole.
- Casey to Winkhill Road: It was noted that the road is rough with potholes and the side of the road breaking up.
- Casey to Winkhill Road: It was noted that the County Council had done the ditches on one side but had left the ditches on the other side.
- Whitehough Lane: Cllr Barks reported that this is very rough with many potholes.
- Road Sweeping: Cllr Malyon reported that the Sweeper will be visiting the parish but there is currently a backlog.
23/18. ANY OTHER BUSINESS DEEMED URGENT
- Doctors Rent: it was noted that the Doctors have been going to the Chapel Rooms once a week to distribute Prescriptions etc and that they had thought that the use of the Room was free. Following a discussion, it was agreed unanimously to pay the invoice of £156 for 13 weeks, under section 137 (miscellaneous payments).
- Foxt Notice Board: The Clerk reported that she hadn’t been able to open the top lock on the door. Cllr Stimpson said he’ll take a look.
- Memorial Hall: Cllr Malyon reported that the Workmen working on the Hall Project have found Woodworm under the Hall floor/ceiling of the main Hall and rising damp. She said that the treatment of this could cost around £5000 and that it needs to be carried out before the woodworm become active in the spring. Cllr Malyon said that the Hall do not have the money for this unexpected expense and that as it is classed as general maintenance the bequest does not cover the cost. Cllr Malyon asked if the parish council would consider supporting the Hall with this. Cllr Williams suggested issuing a few years of the usual grant in advance.
Cllr Stevenson suggested that they ask the Trustees of the Will if they could use some of the money toward the cost of treating the woodworm/rising damp. No decision was made on this.
24/18. ACCOUNTS FOR PAYMENT: the following accounts were agreed for payment: –
Lengthsman’s Payment (Jan 2018) Net £174.51 Clerk’s Salary (Jan 2018) Net £630.00 Clerk’s Expenses Inc Ink Cartridges £63.23 Ipstones Methodist Church for use of Sunday School Rooms For Doctors – S137 (miscellaneous payments) £156.00
Ipstones Methodist Church for use of Sunday school Rooms For parish council meeting (31/01/2018) – S137 £20.00 Information Commission – Data Protection Registration Fee £35.00 ………………………………………………………………………………………………………………………………………………………………
The date of the next meeting was set for Wed 28th February 2018 in the Chapel Rooms at Ipstones Methodist Church. (Due to the Chapel Rooms not being available on the 28th the date has been changed to Tuesday 27th February 2018 at 7.00p.m.)
The Chairman moved that the final agenda item ‘Lengthsman’s Contract’ be treated as CONFIDENTIAL